Request For Proposal Document Management Template for Ireland

1. Site Visit Information: Details about optional site visits for bidders to assess current infrastructure - include if physical document management is part of scope

2. Transition Requirements: Requirements for transitioning from existing systems - include if there's an incumbent provider

3. Integration Requirements: Specifications for integration with other systems - include if system integration is needed

4. Environmental Requirements: Green procurement criteria and sustainability requirements - include if organization has environmental policies

5. Innovation Opportunities: Section for bidders to propose innovative solutions - include if seeking creative approaches

6. Staff Training Requirements: Training requirements for client staff - include if training is part of scope

7. Disaster Recovery Requirements: Specific disaster recovery and business continuity requirements - include for critical systems

1. Schedule A - Pricing Template: Standardized format for bidders to submit their pricing proposals

2. Schedule B - Response Template: Structured template for bidders to respond to requirements

3. Schedule C - Service Level Agreement Template: Draft SLA outlining performance metrics and penalties

4. Schedule D - Technical Specifications: Detailed technical requirements and specifications

5. Schedule E - Current System Overview: Documentation of existing document management systems and processes

6. Schedule F - Volume Statistics: Historical and projected document volumes and types

7. Schedule G - Compliance Requirements: Detailed regulatory and compliance requirements

8. Appendix 1 - Draft Contract Terms: Proposed terms and conditions for the final contract

9. Appendix 2 - Data Processing Agreement: Template for GDPR-compliant data processing agreement

10. Appendix 3 - Non-Disclosure Agreement: Confidentiality agreement for bidders