Site Software License Template for Hong Kong

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Key Requirements PROMPT example:

Site Software License

"I need a Site Software License agreement for deploying an enterprise resource planning (ERP) software across our three Hong Kong office locations, with specific provisions for remote access capabilities and data privacy compliance, planned for implementation in March 2025."

Document background

The Site Software License agreement is designed for situations where organizations need to license software for use at specific locations or sites under Hong Kong law. This document is essential when deploying enterprise software solutions that require clear definitions of authorized usage locations, whether physical or virtual. The agreement encompasses critical elements such as license scope, user permissions, technical requirements, support services, and compliance with Hong Kong's data protection and privacy regulations. It is particularly relevant for enterprise-wide software deployments where the licensee needs to manage multiple user locations while ensuring proper software usage and maintenance. The document provides comprehensive protection for both the software vendor's intellectual property rights and the licensee's operational needs, while adhering to Hong Kong's legal framework for technology contracts.

Suggested Sections

1. Parties: Identification of the licensor and licensee, including registered addresses and company details

2. Background: Context of the agreement, including brief description of the software and purpose of the license

3. Definitions: Definitions of key terms used throughout the agreement

4. License Grant: Scope of the license, permitted uses, and territorial restrictions

5. License Fees: Payment terms, fee structure, and payment schedule

6. Installation and Implementation: Requirements and processes for software installation and deployment

7. Authorized Users: Definition and restrictions on who can use the software

8. Usage Restrictions: Specific prohibitions and limitations on software use

9. Intellectual Property Rights: Protection of IP rights and ownership declarations

10. Support and Maintenance: Terms for technical support, updates, and maintenance services

11. Data Protection and Security: Obligations regarding data security and privacy compliance

12. Warranties and Representations: Warranties provided and disclaimers

13. Limitation of Liability: Limits on liability and exclusions

14. Term and Termination: Duration of agreement and termination provisions

15. Post-Termination Obligations: Requirements and obligations after agreement ends

16. General Provisions: Standard boilerplate clauses including governing law, notices, and assignment

Optional Sections

1. Third-Party Software: Include when the licensed software incorporates third-party components requiring separate terms

2. Hardware Requirements: Include when specific hardware configurations are required for software operation

3. Service Level Agreement: Include when specific performance metrics and service levels are guaranteed

4. Disaster Recovery: Include when business continuity and disaster recovery provisions are required

5. Training Services: Include when user training is provided as part of the license

6. Custom Development: Include when custom modifications or developments are part of the agreement

7. Export Controls: Include when software is subject to export control regulations

8. Source Code Escrow: Include when source code escrow arrangements are required

Suggested Schedules

1. Schedule 1 - Licensed Software: Detailed description of licensed software, modules, and components

2. Schedule 2 - Technical Specifications: Technical requirements, specifications, and performance parameters

3. Schedule 3 - Service Level Agreement: Detailed service levels, response times, and performance metrics

4. Schedule 4 - Support and Maintenance Services: Detailed description of support and maintenance services

5. Schedule 5 - Fee Schedule: Detailed breakdown of license fees, payment terms, and additional charges

6. Schedule 6 - Authorized Sites: List of authorized locations where software may be installed and used

7. Appendix A - Acceptable Use Policy: Detailed policies regarding acceptable use of the software

8. Appendix B - Security Requirements: Detailed security requirements and protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Telecommunications

Government and Public Sector

Insurance

Real Estate

Media and Entertainment

Relevant Teams

Legal

Information Technology

Procurement

Compliance

Information Security

Risk Management

Operations

Vendor Management

Software Asset Management

Infrastructure

Relevant Roles

Chief Technology Officer

IT Director

Legal Counsel

Procurement Manager

Software Asset Manager

Information Security Officer

Compliance Officer

Operations Director

Chief Information Officer

Contract Manager

Enterprise Architect

IT Infrastructure Manager

Risk Manager

Technology Procurement Specialist

Vendor Management Officer

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