Notice For Fixed Term Tenancy Template for Hong Kong

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Key Requirements PROMPT example:

Notice For Fixed Term Tenancy

"I need a Notice For Fixed Term Tenancy for my commercial office space in Causeway Bay, Hong Kong, confirming the lease end date of March 31, 2025, with specific requirements for removing tenant improvements and restoring the premises to original condition."

Document background
The Notice For Fixed Term Tenancy is a crucial document in Hong Kong's property rental system, used to formally document the conclusion of a fixed-term tenancy arrangement. This notice is typically issued near the end of a fixed-term tenancy period to confirm the termination date and outline the procedures for property handover. It serves multiple purposes: confirming the end date of the tenancy, specifying handover requirements, addressing deposit return procedures, and detailing any final obligations of both parties. The document must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and is essential for proper tenancy closure and record-keeping. It helps prevent potential disputes by clearly documenting the termination process and expectations from both landlord and tenant.
Suggested Sections

1. Date and Address Block: Current date and full addresses of both landlord and tenant

2. Reference Details: Tenancy agreement reference number and property address

3. Notice Statement: Clear statement that this is a notice regarding fixed term tenancy

4. Tenancy Details: Key details including commencement date, end date, and reference to original agreement

5. Confirmation of End Date: Clear statement confirming the end date of the fixed term tenancy

6. Handover Requirements: Specific requirements for property handover and key return

7. Signature Block: Space for landlord's signature and date

Optional Sections

1. Outstanding Payments: Section detailing any rent, utilities, or other payments that need to be settled before tenancy end

2. Property Inspection Arrangements: Details of final inspection timing and procedures, if not covered in original agreement

3. Deposit Return Details: Information about security deposit return process and timeline

4. Forwarding Address Request: Request for tenant to provide forwarding address for future correspondence

5. Early Termination Details: If notice is for early termination, specific details about the reasons and conditions

Suggested Schedules

1. Schedule 1 - Property Condition Checklist: Checklist for expected property condition at handover

2. Schedule 2 - Outstanding Payments Statement: Detailed statement of any outstanding amounts to be settled

3. Schedule 3 - Handover Inventory: List of items to be checked during final inspection

4. Appendix A - Original Tenancy Agreement Reference: Copy or extract of relevant sections from original tenancy agreement regarding termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Office Space

Industrial Property

Legal Services

Property Development

Relevant Teams

Legal

Property Management

Real Estate Operations

Facilities

Administrative Support

Compliance

Tenant Relations

Contract Management

Property Services

Document Control

Relevant Roles

Property Manager

Leasing Manager

Legal Counsel

Real Estate Agent

Property Administrator

Facilities Manager

Tenant Relations Manager

Real Estate Operations Manager

Contract Administrator

Compliance Officer

Housing Officer

Estate Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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