Master Reference Letter Template for Hong Kong

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Key Requirements PROMPT example:

Master Reference Letter

"I need a Master Reference Letter for a senior software developer who worked at our fintech company from January 2020 to March 2025, specifically highlighting their leadership in AI projects and team management experience for their visa application to Singapore."

Document background
The Master Reference Letter is a crucial document in Hong Kong's professional landscape, serving as a formal testimony of an individual's employment history and performance. It is typically requested when an employee is transitioning to new opportunities, applying for further education, or requiring proof of employment for various purposes such as visa applications or professional certifications. The document must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and employment regulations, while providing accurate and balanced information about the employee's tenure. The Master Reference Letter should be drafted carefully to avoid potential legal issues related to defamation or misrepresentation while maintaining its value as a credible professional reference document.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Details: To whom it may concern or specific addressee details

3. Opening Statement: Confirmation of employment relationship and purpose of the letter

4. Employment Details: Position(s) held, duration of employment, and key responsibilities

5. Performance Assessment: General evaluation of work quality, reliability, and professional conduct

6. Closing Statement: Standard closing with contact information for further inquiries

7. Signature Block: Name, position, and signature of the authorized representative

Optional Sections

1. Specific Achievements: Notable projects, accomplishments, or contributions during employment - include when the employee had significant achievements worth highlighting

2. Skills Assessment: Detailed evaluation of technical or soft skills - relevant when the reference is for a specific role or industry

3. Reason for Leaving: Brief explanation of departure circumstances - include only if requested and if the departure was amicable

4. Leadership Experience: Assessment of management or leadership capabilities - include for employees who held supervisory positions

5. Character Reference: Personal qualities and workplace behavior - include when specifically requested or for roles where personality traits are crucial

Suggested Schedules

1. Performance History: Optional attachment showing performance ratings or evaluations over time

2. Project Summary: Optional list of key projects and responsibilities, particularly for technical or project-based roles

3. Training Certificates: Optional list or copies of relevant professional certifications obtained during employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Technology

Healthcare

Education

Manufacturing

Professional Services

Retail

Construction

Hospitality

Legal Services

Government

Non-profit

Telecommunications

Real Estate

Insurance

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Administration

Compliance

Corporate Affairs

Personnel Management

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Department Head

Managing Director

Chief Executive Officer

Division Manager

General Manager

Senior Partner

Operations Director

Chief Human Resources Officer

Regional Manager

Office Manager

HR Business Partner

Chief Operating Officer

Department Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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