Lease Termination Notification Template for Hong Kong

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Key Requirements PROMPT example:

Lease Termination Notification

"I need a Lease Termination Notification for my commercial office space in Central, Hong Kong, with an early termination date of March 1, 2025, due to business relocation, and I need to ensure all requirements for security deposit return are properly addressed."

Document background
The Lease Termination Notification is a critical document used in Hong Kong's property market when either a landlord or tenant wishes to formally end a lease agreement. This document must comply with Hong Kong's legal framework, particularly the Landlord and Tenant (Consolidation) Ordinance, and should be used whenever a party intends to terminate a lease, whether at the end of its term or through early termination provisions. The notification typically includes key information such as property details, termination date, reference to the original lease agreement, and specific requirements for property handover. It serves as official documentation of the intention to terminate and helps ensure a smooth transition while protecting both parties' legal rights. The document is particularly important in Hong Kong's dynamic property market, where clear communication and legal compliance are essential for proper lease management.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the party sending the termination notice

2. Recipient's Details: Full name, address, and contact information of the party receiving the termination notice

3. Date: Date of the termination notice

4. Lease Reference: Details of the original lease including date, parties, and property address

5. Termination Statement: Clear statement of intention to terminate the lease

6. Effective Date: Specific date when the termination will take effect

7. Property Handover: Details of when and how the property will be returned to the landlord

8. Signature Block: Space for signature, name, and date of the terminating party

Optional Sections

1. Security Deposit: Include when there is a security deposit to be returned or discussed

2. Outstanding Payments: Include when there are any rent arrears or other payments to be addressed

3. Property Condition: Include when specific conditions about the state of the property need to be documented

4. Forwarding Address: Include when the terminating party needs to provide a new address for future correspondence

5. Early Termination Fee: Include when the termination occurs before the end of the lease term and involves penalty payments

6. Utilities Transfer: Include when there are utility accounts that need to be transferred or terminated

Suggested Schedules

1. Original Lease Agreement: Copy of the original lease agreement being terminated

2. Property Inspection Report: Current condition report of the property if required

3. Payment Records: Evidence of rent payments and other financial obligations being up to date

4. Photographic Evidence: Photos of the property condition if relevant

5. Utility Bills: Copies of final utility bills or account statements if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Retail

Commercial Office

Industrial

Hospitality

Healthcare

Education

Financial Services

Technology

Manufacturing

Logistics

Professional Services

Relevant Teams

Legal

Real Estate

Facilities Management

Operations

Administration

Compliance

Property Management

Asset Management

Corporate Services

Risk Management

Relevant Roles

Property Manager

Facilities Manager

Real Estate Director

Legal Counsel

Corporate Real Estate Manager

Operations Manager

Office Manager

Tenant Relations Manager

Asset Manager

Leasing Manager

Company Secretary

Administrative Director

Property Services Coordinator

Compliance Officer

Real Estate Portfolio Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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