Landlord Tenant Verification Letter Template for Hong Kong

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Key Requirements PROMPT example:

Landlord Tenant Verification Letter

"I need a Landlord Tenant Verification Letter for my tenant who requires it for their visa renewal application by March 2025; the letter should confirm their continuous residency at my property for the past 18 months and current lease status."

Document background
The Landlord Tenant Verification Letter is a crucial document in Hong Kong's property rental ecosystem, serving as official confirmation of a tenancy arrangement. This document is typically required when tenants need to prove their residential status or rental payment history for various purposes, such as visa applications, bank loans, or employment verification. The letter must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and the Landlord and Tenant (Consolidation) Ordinance. It includes essential information such as tenant identification, property details, lease terms, and rental payment status. The verification letter can be issued by individual landlords, property management companies, or authorized representatives, and its format and content may vary depending on the specific requirements of the requesting party while maintaining compliance with local regulations.
Suggested Sections

1. Letter Header and Date: Official letterhead (if applicable), current date, and reference number

2. Recipient Information: Name and address of the organization or person requesting verification

3. Subject Line: Clear indication that this is a Tenant Verification Letter

4. Opening Statement: Formal introduction and purpose of the letter

5. Tenant Information: Full name(s) of tenant(s), identification details

6. Property Details: Complete address and type of property being rented

7. Tenancy Terms: Confirmation of lease period, monthly rent, and payment status

8. Landlord Declaration: Statement confirming the information provided is true and accurate

9. Closing and Signature: Contact information for further verification and landlord's signature

Optional Sections

1. Rent Payment History: Detailed history of rent payments, used when financial reliability needs to be demonstrated

2. Property Condition Statement: Statement about the tenant's care of the property, included when tenant's reliability needs to be verified

3. Co-occupant Details: Information about other authorized occupants, included when relevant for visa or housing applications

4. Utility Payment Confirmation: Statement about utility payment arrangements and history, included when comprehensive financial verification is needed

5. Purpose-Specific Declarations: Additional declarations required for specific purposes (e.g., visa applications, mortgage applications)

Suggested Schedules

1. Copy of Tenancy Agreement: Attached copy of the current tenancy agreement as supporting evidence

2. Rent Payment Records: Documentation of rent payment history (if relevant)

3. Property Photos: Recent photos of the property (if required for condition verification)

4. Identification Documents: Copies of landlord's identification or property ownership documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Banking & Financial Services

Immigration Services

Property Management

Legal Services

Corporate Housing

Residential Leasing

Public Housing

Relevant Teams

Legal

Compliance

Real Estate

Housing Administration

Property Management

Leasing Administration

Immigration Processing

Loan Processing

Human Resources

Corporate Services

Relevant Roles

Property Manager

Leasing Manager

Immigration Officer

Bank Loan Officer

Housing Officer

Legal Counsel

Compliance Officer

Real Estate Agent

Tenancy Administrator

Property Administrator

HR Manager

Visa Processing Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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