Engagement Letter For Accounting Services Template for Hong Kong

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Key Requirements PROMPT example:

Engagement Letter For Accounting Services

"I need an Engagement Letter for Accounting Services for my Hong Kong tech startup, covering monthly bookkeeping, tax preparation, and payroll services for our 50-person team, with service commencement from March 1, 2025."

Document background
The Engagement Letter For Accounting Services is a fundamental document used in Hong Kong to formalize the professional relationship between accounting service providers and their clients. It serves as the primary agreement that defines the scope of accounting services, professional obligations, and commercial terms while ensuring compliance with Hong Kong regulatory requirements and HKICPA professional standards. This document is essential when engaging accounting firms for services such as bookkeeping, tax preparation, financial reporting, or advisory services. It protects both parties by clearly outlining expectations, deliverables, fee structures, and liability limitations, while incorporating specific provisions required under Hong Kong law regarding data protection, professional conduct, and client confidentiality.
Suggested Sections

1. Letterhead and Date: Professional firm's letterhead including firm name, address, and contact details, followed by the date

2. Client Address Block: Full name and address of the client

3. Salutation: Formal greeting to the appropriate client contact

4. Introduction: Opening paragraph identifying the parties and confirming the engagement

5. Scope of Services: Detailed description of the accounting services to be provided

6. Professional Standards: Confirmation of adherence to HKICPA standards and relevant professional requirements

7. Client Responsibilities: Clear outline of what is expected from the client, including provision of information and documentation

8. Fees and Payment Terms: Fee structure, billing arrangements, and payment terms

9. Timing and Deliverables: Expected timeframes for service delivery and key deliverables

10. Confidentiality: Commitments regarding confidentiality and data protection

11. Limitation of Liability: Clear statement of the firm's liability limitations

12. Termination: Conditions and process for terminating the engagement

13. Acceptance: Instructions for accepting the engagement and signature blocks

Optional Sections

1. Anti-Money Laundering Compliance: Required when services involve financial transactions or company secretarial work

2. Third Party Access: Include when other parties (like auditors or regulators) may need access to working papers

3. Electronic Communications: Include when significant electronic communication or cloud services will be used

4. Staff Assignment: Include when specific staff members will be assigned to the engagement

5. Dispute Resolution: Include for high-value or complex engagements where specific dispute resolution procedures are needed

6. Insurance Coverage: Include when specific professional indemnity insurance details are required by the client

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list and description of all services to be provided

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and charging methodology

3. Schedule C - Required Documentation: List of documents and information the client needs to provide

4. Appendix 1 - Standard Terms and Conditions: Firm's standard terms and conditions for professional services

5. Appendix 2 - Data Protection Policy: Detailed policy regarding handling of client data and personal information

6. Appendix 3 - Key Personnel: Details of key team members and their roles (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Professional Services

Manufacturing

Retail

Technology

Real Estate

Healthcare

Education

Hospitality

Construction

Import/Export

Logistics

Non-profit Organizations

Entertainment

Energy

Relevant Teams

Finance

Accounting

Corporate Secretarial

Tax

Treasury

Compliance

Risk Management

Senior Management

Board of Directors

Internal Audit

Relevant Roles

Chief Financial Officer

Financial Controller

Finance Director

Accountant

Financial Manager

Company Director

Company Secretary

Chief Executive Officer

Tax Manager

Audit Manager

Treasury Manager

Finance Operations Manager

Compliance Officer

Risk Manager

Business Owner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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