Engagement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Engagement Letter

"I need an Engagement Letter for a Hong Kong-based management consulting firm providing digital transformation services to a multinational retail client, with project completion scheduled for June 2025, including provisions for remote service delivery and data privacy compliance."

Document background
The Engagement Letter is a crucial document used in Hong Kong's professional services sector to formalize the relationship between service providers and their clients. It serves as both a commercial and legal instrument, detailing the scope of work, delivery expectations, and commercial terms while ensuring compliance with Hong Kong's regulatory requirements. The document is essential for professional firms to clearly communicate their service offerings, manage client expectations, and establish legally binding terms. It typically includes specific provisions required by Hong Kong professional bodies and regulatory authorities, incorporating elements of data protection, professional indemnity, and service standards. The Engagement Letter's format and content are influenced by Hong Kong common law principles and specific ordinances governing professional services, making it a fundamental tool for risk management and client relationship establishment.
Suggested Sections

1. Date and Address Block: Client's name and address, with proper salutation

2. Introduction: Brief introduction identifying the parties and purpose of the engagement

3. Scope of Services: Detailed description of the services to be provided, including any specific deliverables

4. Fees and Payment Terms: Clear outline of fee structure, billing arrangements, and payment terms

5. Timeline: Expected duration or key milestones of the engagement

6. Client Responsibilities: Outline of what the client needs to provide or do to facilitate the engagement

7. Confidentiality: Commitments regarding the handling of confidential information

8. Limitation of Liability: Clear statement of any limitations on the service provider's liability

9. Termination: Conditions and process for ending the engagement

10. Acceptance: Signature blocks and instructions for accepting the engagement

Optional Sections

1. Team Structure: Details of key team members and their roles - include when the engagement involves multiple team members

2. Regulatory Disclosures: Specific regulatory requirements or disclosures - include for regulated professional services

3. Conflict Resolution: Process for handling disputes - include for complex or high-value engagements

4. Insurance Coverage: Details of professional indemnity insurance - include when required by regulation or client request

5. Sub-contractor Rights: Terms regarding the use of sub-contractors - include when sub-contracting may be needed

6. Intellectual Property Rights: Ownership and usage rights of work products - include when creating original work or designs

7. Data Protection: Specific data handling and privacy terms - include when handling personal or sensitive data

Suggested Schedules

1. Schedule of Services: Detailed breakdown of specific services and deliverables

2. Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Team Profile: Detailed information about key team members and their qualifications

4. Standard Terms and Conditions: Firm's standard terms and conditions that apply to all engagements

5. Project Timeline: Detailed project schedule with key milestones and deadlines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Financial Services

Legal Services

Consulting

Accounting

Audit

Tax Advisory

Management Consulting

IT Services

Engineering

Architecture

Business Advisory

Corporate Services

Healthcare Services

Real Estate Advisory

Relevant Teams

Legal

Compliance

Professional Services

Business Development

Client Relations

Operations

Risk Management

Contract Administration

Project Management

Account Management

Relevant Roles

Managing Partner

Director of Professional Services

Client Relationship Manager

Senior Partner

Engagement Manager

Chief Legal Officer

Head of Compliance

Business Development Director

Contract Manager

Professional Services Director

Partner

Senior Associate

Project Manager

Account Director

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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