Third Party Risk Assessment Policy Template for England and Wales

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Key Requirements PROMPT example:

Third Party Risk Assessment Policy

"Need a comprehensive Third Party Risk Assessment Policy for our fintech startup that emphasizes cybersecurity and data protection compliance, particularly focusing on cloud service providers and payment processors we plan to onboard in Q2 2025."

Document background
The Third Party Risk Assessment Policy is essential for organizations operating under English and Welsh law who engage with external parties in their business operations. This document becomes necessary as organizations increasingly rely on third-party relationships while facing growing regulatory scrutiny and complex compliance requirements. The policy helps organizations identify, assess, and manage potential risks associated with third-party relationships, including operational, financial, reputational, and compliance risks. It incorporates requirements from various regulatory frameworks including data protection, financial services regulations, and anti-money laundering legislation, providing a structured approach to risk management and due diligence.
Suggested Sections

1. Purpose and Scope: Defines the objectives and applicability of the policy

2. Roles and Responsibilities: Outlines who is responsible for various aspects of third-party risk management

3. Risk Assessment Framework: Details the methodology for assessing third-party risks

4. Due Diligence Requirements: Specifies the required checks and verification processes

5. Risk Categories: Defines different types of risks to be assessed

6. Monitoring and Review: Describes ongoing oversight processes

Optional Sections

1. Industry-Specific Requirements: Additional requirements specific to regulated industries such as financial services, healthcare, or telecommunications

2. International Operations: Additional requirements and considerations for managing third-party risks across different jurisdictions

3. Technology and Cybersecurity: Specific requirements for assessing and managing technology and cybersecurity risks posed by third parties

Suggested Schedules

1. Risk Assessment Template: Standard form for conducting risk assessments of third parties

2. Due Diligence Checklist: Detailed checklist of required checks and documentation for third-party assessment

3. Risk Scoring Matrix: Framework for quantifying and categorizing different types of third-party risks

4. Escalation Procedures: Process flow and procedures for handling high-risk issues identified during assessment

5. Regulatory Requirements Reference: Comprehensive summary of applicable regulations and compliance requirements for third-party risk management

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Core data protection legislation in the UK that governs how personal data must be processed, stored, and transferred, including in third-party relationships

Financial Services and Markets Act 2000: Primary legislation for financial services regulation in the UK, including requirements for third-party oversight in financial institutions

Money Laundering Regulations 2017: Regulations requiring organizations to have systems and controls to prevent money laundering, including due diligence on third parties

Modern Slavery Act 2015: Legislation requiring organizations to ensure their supply chains and third-party relationships are free from slavery and human trafficking

Bribery Act 2010: Anti-corruption legislation that holds organizations liable for bribery committed by associated persons, including third parties

Competition Act 1998: Legislation governing anti-competitive behavior, which must be considered in third-party relationships and agreements

Network and Information Systems Regulations 2018: Cybersecurity legislation requiring organizations to maintain secure systems and assess security risks, including those from third parties

Public Contracts Regulations 2015: Regulations governing public procurement and third-party contracting in the public sector

ISO 27001: International standard for information security management, including requirements for supplier relationships and third-party security assessment

ISO 31000: International standard providing principles and guidelines for effective risk management, including third-party risk assessment

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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