Third Party Risk Assessment Policy Template for Germany

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Key Requirements PROMPT example:

Third Party Risk Assessment Policy

"I need a Third Party Risk Assessment Policy for a medium-sized fintech company operating in Germany, with specific focus on IT security risks and GDPR compliance, to be implemented by March 2025."

Document background
The Third Party Risk Assessment Policy serves as the cornerstone document for organizations operating in Germany to effectively manage risks associated with their third-party relationships. It is essential for ensuring compliance with various German and EU regulations, including the German Banking Act (KWG), GDPR, IT Security Act 2.0, and the Supply Chain Due Diligence Act. This policy document becomes necessary when organizations engage with multiple third parties and need a standardized approach to assess and manage associated risks. It provides comprehensive guidance on risk assessment methodologies, defines responsibilities across the organization, and establishes monitoring and reporting requirements. The policy is particularly crucial for organizations subject to regulatory oversight or those with complex supplier networks, as it helps demonstrate proper governance and risk management practices to regulators and stakeholders.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability across the organization

2. Definitions: Defines key terms used throughout the policy including 'third party', 'risk assessment', 'critical supplier', etc.

3. Roles and Responsibilities: Outlines responsibilities of different stakeholders in the third-party risk assessment process

4. Risk Assessment Framework: Details the methodology and criteria for assessing third-party risks

5. Due Diligence Requirements: Specifies the minimum due diligence requirements for different categories of third parties

6. Risk Categories: Defines and describes the various types of risks to be assessed (operational, financial, regulatory, reputational, etc.)

7. Assessment Process: Step-by-step procedure for conducting risk assessments

8. Monitoring and Review: Requirements for ongoing monitoring and periodic review of third-party relationships

9. Documentation Requirements: Specifies required documentation throughout the assessment process

10. Reporting Requirements: Defines reporting obligations and escalation procedures

11. Policy Review and Updates: Frequency and process for reviewing and updating the policy

Optional Sections

1. Industry-Specific Requirements: Additional requirements for regulated industries such as financial services or healthcare

2. International Operations: Specific considerations for international third-party relationships

3. Emergency Management: Procedures for managing critical third-party relationship failures

4. Technology and Cybersecurity Requirements: Specific requirements for technology service providers and cybersecurity considerations

5. Environmental and Social Governance: ESG requirements and assessment criteria for third parties

6. Subcontractor Management: Requirements for managing fourth parties (subcontractors of third parties)

Suggested Schedules

1. Risk Assessment Matrix: Detailed risk scoring criteria and evaluation matrix

2. Due Diligence Questionnaire: Standard questionnaire for collecting third-party information

3. Risk Category Definitions: Detailed descriptions and examples of each risk category

4. Documentation Templates: Standard templates for assessment documentation

5. Escalation Matrix: Detailed escalation procedures and contact information

6. Third Party Categories: Classification of different types of third parties and associated risk assessment requirements

7. Review Frequency Matrix: Schedule of review frequencies based on risk levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Banking

Insurance

Healthcare

Pharmaceuticals

Technology

Manufacturing

Retail

Telecommunications

Energy

Utilities

Professional Services

Transportation

Logistics

Defense

Public Sector

Relevant Teams

Risk Management

Compliance

Procurement

Vendor Management

Legal

Internal Audit

Information Security

Data Protection

Supply Chain

Operations

Finance

IT Security

Due Diligence

Relevant Roles

Chief Risk Officer

Risk Manager

Compliance Officer

Procurement Manager

Vendor Management Specialist

Third Party Risk Analyst

Due Diligence Specialist

Legal Counsel

Internal Auditor

Chief Information Security Officer

Data Protection Officer

Supply Chain Manager

Operations Director

Chief Compliance Officer

Risk Assessment Specialist

Sourcing Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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