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Standard Vendor Agreement

Standard Vendor Agreement Template for England and Wales

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Key Requirements PROMPT example:

Standard Vendor Agreement

"I need a Standard Vendor Agreement to engage a software development company based in Manchester to provide ongoing maintenance and support services for our internal systems, with an initial term of 24 months starting from January 2025."

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Document background
The Standard Vendor Agreement is designed for use in England and Wales when establishing formal commercial relationships with suppliers of goods or services. This agreement provides comprehensive coverage of essential commercial terms, risk allocation, and compliance requirements under English law. It's particularly useful for ongoing business relationships and can be adapted for various industries and transaction types. The document typically includes detailed provisions for service levels, payment terms, warranties, and dispute resolution, while ensuring compliance with UK commercial legislation and business practices.
Suggested Sections

1. Parties: Identification and details of the contracting parties

2. Background: Context and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Services/Goods: Detailed description of what the vendor will provide

5. Payment Terms: Pricing, payment schedule, and invoicing requirements

6. Term and Termination: Duration of agreement and termination provisions

7. Warranties: Vendor's promises regarding goods/services quality

8. Liability and Indemnification: Risk allocation between parties

9. Governing Law: Jurisdiction and applicable law

Optional Sections

1. Data Protection: Required when vendor handles personal data - includes data processing terms, security requirements, and compliance obligations

2. Intellectual Property: IP ownership and licensing terms, required when IP is created or transferred during the contract

3. Insurance: Required insurance coverage specifications, typically included for high-risk or high-value contracts

4. Service Levels: Performance metrics and standards for ongoing service provisions

Suggested Schedules

1. Schedule 1 - Services Description: Detailed specification of services/goods to be provided

2. Schedule 2 - Pricing: Detailed pricing structure, rates, and payment terms

3. Schedule 3 - Service Levels: Performance metrics, KPIs, and service level requirements

4. Schedule 4 - Data Processing Agreement: Detailed terms for handling personal data and ensuring compliance with data protection laws

5. Schedule 5 - Change Control Procedure: Process and procedures for implementing changes to services or contract terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Business Day
Charges
Commencement Date
Confidential Information
Contract Year
Customer
Customer Data
Customer Materials
Deliverables
Force Majeure Event
Good Industry Practice
Goods
Initial Term
Intellectual Property Rights
Loss
Personal Data
Purchase Order
Services
Service Levels
Specification
Term
Territory
Vendor
Vendor Personnel
Working Hours
VAT
Change Control Procedure
Acceptance Criteria
Implementation Plan
Key Personnel
Quality Standards
Related Parties
Service Credits
Sub-contractor
Termination Date
Working Day
Clauses
Interpretation
Appointment and Scope
Supply of Goods
Supply of Services
Service Levels
Ordering Process
Delivery
Acceptance Testing
Title and Risk
Price and Payment
Invoicing
Quality Assurance
Warranties
Customer Obligations
Vendor Obligations
Change Control
Intellectual Property Rights
Data Protection
Confidentiality
Audit Rights
Anti-Bribery
Modern Slavery
Insurance
Liability and Indemnity
Force Majeure
Term and Termination
Exit Management
Business Continuity
Health and Safety
Compliance with Laws
Assignment and Subcontracting
Notices
Dispute Resolution
Entire Agreement
Variation
Waiver
Severance
Third Party Rights
Governing Law and Jurisdiction
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Sale of Goods Act 1979: Fundamental legislation governing the sale of goods in commercial transactions, defining rights, duties and remedies for both parties

Supply of Goods and Services Act 1982: Legislation governing contracts for the supply of services and implied terms about quality and fitness for purpose

Contracts (Rights of Third Parties) Act 1999: Law governing how third parties may enforce terms of a contract

Consumer Rights Act 2015: Main consumer rights legislation covering contracts for goods, services and digital content

UK GDPR and Data Protection Act 2018: Legislation governing the processing and protection of personal data, including requirements for data processing agreements

Competition Act 1998: Law prohibiting anti-competitive behavior and agreements between businesses

Copyright, Designs and Patents Act 1988: Primary legislation protecting intellectual property rights including copyright, designs and patents

Trade Marks Act 1994: Legislation governing the protection and use of trademarks

Bribery Act 2010: Anti-corruption legislation requiring businesses to prevent bribery and maintain adequate procedures

Modern Slavery Act 2015: Legislation requiring larger businesses to ensure their supply chains are free from slavery and human trafficking

Late Payment of Commercial Debts (Interest) Act 1998: Law governing interest on late payments in commercial transactions

Payment Services Regulations 2017: Regulations governing payment services and payment service providers

Value Added Tax Act 1994: Primary legislation governing VAT obligations and requirements in commercial transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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