Internship Learning Agreement Template for England and Wales

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Key Requirements PROMPT example:

Internship Learning Agreement

"I need an Internship Learning Agreement for a 6-month paid software development internship starting March 2025, which includes remote working provisions and needs to accommodate our partnership with Imperial College London for academic credit."

Document background
The Internship Learning Agreement is a crucial document used in England and Wales to formalize internship arrangements between students/graduates and host organizations. It serves to protect all parties by clearly defining the educational nature of the relationship, learning outcomes, and practical arrangements. This document is particularly important for ensuring compliance with UK employment law, especially regarding minimum wage requirements and working time regulations. It's commonly used when organizations offer structured learning experiences, whether as part of academic programs or standalone professional development opportunities.
Suggested Sections

1. Parties: Identifies the intern, employer, and educational institution (if applicable)

2. Background: Explains the purpose of the internship and its connection to education

3. Definitions: Defines key terms used throughout the agreement

4. Duration: Specifies start and end dates of the internship

5. Learning Objectives: Details specific educational goals and outcomes

6. Duties and Responsibilities: Outlines the intern's role and expectations

7. Supervision: Identifies supervisor and supervision arrangements

8. Hours of Work: Specifies working hours and schedule

9. Assessment: Details how progress and performance will be evaluated

Optional Sections

1. Remuneration: Details any payment or expenses, used when internship is paid

2. Academic Credit: Specifies credit arrangements, used when linked to academic program

3. International Student Provisions: Additional terms for international interns, used when applicable

4. Remote Working: Specific arrangements for remote internships, if applicable

Suggested Schedules

1. Learning Plan: Detailed plan of learning objectives and activities

2. Assessment Criteria: Specific metrics for evaluating intern's performance

3. Health and Safety Guidelines: Relevant safety procedures and requirements

4. Company Policies: Applicable workplace policies and procedures

5. Academic Requirements: If linked to educational institution, specific academic requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

National Minimum Wage Act 1998 and Regulations 2015: Governs payment requirements for interns, including when an intern qualifies as a 'worker' entitled to minimum wage and associated compensation rights

Working Time Regulations 1998: Regulates maximum weekly working hours, mandatory rest breaks and periods, and holiday entitlement for interns

Health and Safety at Work Act 1974: Establishes employer's duty of care, safety requirements, and necessity for risk assessments in the workplace

Equality Act 2010: Ensures prevention of discrimination, requires reasonable accommodations, and promotes equal opportunities in the workplace

Data Protection Act 2018 and UK GDPR: Governs the handling of personal data, privacy rights, and data processing requirements for interns

Employment Rights Act 1996: Covers basic employment rights, grievance procedures, and disciplinary procedures where applicable to interns

Education Act 1996: Relevant for internships connected to educational institutions, covering educational objectives, learning outcomes, and academic credit requirements

Immigration Rules: Mandates right to work checks and visa requirements for international interns

Common Law Principles: Covers contract formation, confidentiality obligations, and intellectual property rights in internship agreements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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