Intern Experience Letter Template for England and Wales

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Key Requirements PROMPT example:

Intern Experience Letter

"I need an Intern Experience Letter for a software development intern who completed a 6-month program in our London office from January to June 2025, focusing on their contributions to our AI project and their excellent performance."

Document background
The Intern Experience Letter is a crucial document issued upon completion of an internship program, governed by English and Welsh law. It serves multiple purposes: providing formal proof of internship completion, detailing the experience gained, and serving as a reference for future employment or academic applications. The letter typically includes information about the duration of the internship, responsibilities handled, projects completed, and skills developed. As a formal document, it must comply with UK data protection regulations and employment documentation standards while providing an accurate and fair representation of the intern's experience.
Suggested Sections

1. Company Details: Official company letterhead, address, and contact information

2. Date: Date of letter issuance

3. Intern Details: Full name and basic information of the intern

4. Internship Duration: Start and end dates of the internship

5. Role Description: Title and primary responsibilities during internship

6. Performance Summary: Brief overview of intern's performance and achievements

7. Signatory Details: Name, position, and signature of authorized person

Optional Sections

1. Project Details: Specific projects worked on, use when intern had significant project involvement

2. Skills Developed: List of skills acquired, use when specifically requested or for academic credit

3. Department Rotation: Details of different departments worked in, use for multi-department internships

4. Training Completed: List of formal training undertaken, use when substantial training was provided

Suggested Schedules

1. Project Documentation: Detailed project reports or outcomes, if relevant

2. Training Certificates: Copies of any certificates earned during internship

3. Performance Evaluations: Formal evaluation documents if conducted

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

National Minimum Wage Act 1998 and Regulations 2015: Legislation governing minimum wage requirements for interns if the internship was paid. Must be considered when mentioning any payment terms in the experience letter.

Employment Rights Act 1996: Primary legislation outlining basic employment rights and standards in England and Wales, providing context for the internship relationship even if the intern wasn't a formal employee.

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal data, ensuring proper treatment of personal information included in the experience letter and compliance with data protection principles.

Equality Act 2010: Anti-discrimination legislation that must be considered to ensure the experience letter uses fair, non-discriminatory language and content.

Working Time Regulations 1998: Regulations concerning working hours and patterns, relevant when referencing the intern's work schedule or duration of internship.

Health and Safety at Work Act 1974: Workplace safety legislation that may be relevant if mentioning any health and safety training or compliance during the internship.

Company Policies: Internal organizational rules and procedures that may affect the content and format of the experience letter.

Industry-Specific Regulations: Any sector-specific rules or requirements that might need to be reflected in the experience letter.

Professional Body Requirements: Standards or requirements set by relevant professional organizations that might influence the content of the experience letter.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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