Healthcare Staffing Agency Contract Template for England and Wales

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Key Requirements PROMPT example:

Healthcare Staffing Agency Contract

"I need a Healthcare Staffing Agency Contract to supply nurses and healthcare assistants to three care homes in Manchester, with specific provisions for night shifts and emergency cover, starting from March 2025."

Document background
The Healthcare Staffing Agency Contract is essential for organizations requiring temporary healthcare professionals in England and Wales. This agreement establishes the legal framework for staffing agencies to provide qualified medical personnel while ensuring compliance with healthcare regulations, professional standards, and employment laws. The contract covers crucial aspects including verification of qualifications, insurance requirements, payment terms, and data protection obligations. It's particularly relevant in today's healthcare environment where flexible staffing solutions are increasingly important for maintaining adequate care levels while managing costs and regulatory compliance.
Suggested Sections

1. Parties: Identifies the staffing agency and the healthcare facility/organization entering into the agreement

2. Background: Sets out the context and purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Services: Details the staffing services to be provided, including types of healthcare professionals

5. Compliance and Regulatory Requirements: Outlines obligations regarding professional registration, DBS checks, and regulatory compliance

6. Payment Terms: Specifies rates, payment schedule, and invoicing procedures

7. Quality Standards: Sets out required service levels and performance standards

8. Data Protection: Addresses GDPR compliance and data handling requirements

9. Term and Termination: Specifies duration and termination provisions

Optional Sections

1. Performance Metrics: Detailed KPIs and measurement criteria (for larger contracts or when specific performance monitoring is required)

2. Volume Commitments: Minimum or maximum staffing volumes (when parties agree to specific staffing level guarantees)

3. Technology Integration: Requirements for software/systems integration (when specific booking or management systems are required)

Suggested Schedules

1. Rate Card: Detailed breakdown of charges for different staff categories and shift patterns

2. Service Level Agreement: Detailed performance standards and metrics

3. Compliance Checklist: Required documentation and checks for healthcare professionals

4. Data Processing Agreement: Detailed GDPR compliance requirements and procedures

5. Insurance Requirements: Specific insurance coverage requirements and limits

6. Booking Procedures: Detailed process for requesting and confirming staff

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Employment Rights Act 1996: Core employment legislation defining fundamental employment rights, including contracts, unfair dismissal, and statutory employment provisions

Agency Workers Regulations 2010: Regulations ensuring agency workers receive equal treatment in terms of basic working conditions after 12 weeks in the same role

Working Time Regulations 1998: Legislation governing working hours, rest breaks, and annual leave entitlements for workers

National Minimum Wage Act 1998: Legislation ensuring workers receive at least the national minimum wage for their work

Equality Act 2010: Legislation protecting against discrimination and promoting equality in the workplace

Health and Social Care Act 2008 (Regulated Activities) Regulations 2014: Regulations setting standards for health and social care services, including staffing requirements

CQC Regulations: Care Quality Commission requirements for healthcare providers, including staffing standards and quality of care

NHS Framework Agreement: Specific requirements for agencies supplying staff to NHS organizations

Medical Act 1983: Legislation governing medical practice and registration requirements for doctors

Nursing and Midwifery Order 2001: Regulations specific to nursing and midwifery professionals, including registration requirements

UK GDPR: Data protection regulations governing the processing of personal data in the UK post-Brexit

Data Protection Act 2018: UK's implementation of data protection requirements, including special provisions for health data

Access to Medical Reports Act 1988: Legislation governing access to medical reports for employment purposes

Health and Safety at Work etc. Act 1974: Primary legislation for workplace health and safety requirements

Control of Substances Hazardous to Health Regulations 2002: Regulations protecting workers from hazardous substances in healthcare settings

Employment Agencies Act 1973: Core legislation governing the operation of employment agencies in the UK

Conduct of Employment Agencies and Employment Businesses Regulations 2003: Detailed regulations on how employment agencies must operate and treat work-seekers

Modern Slavery Act 2015: Legislation requiring businesses to ensure their supply chains are free from slavery and human trafficking

DBS Check Requirements: Mandatory criminal record checks for healthcare workers through the Disclosure and Barring Service

Professional Indemnity Insurance Requirements: Mandatory insurance coverage requirements for healthcare professionals and agencies

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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