Framework Purchase Agreement Template for England and Wales

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Key Requirements PROMPT example:

Framework Purchase Agreement

"I need a Framework Purchase Agreement for my technology company to purchase computer hardware from multiple suppliers, with a focus on flexible ordering processes and strong data protection clauses, starting from January 2025."

Document background

A Framework Purchase Agreement is used when parties anticipate multiple transactions over time but want to avoid repeatedly negotiating terms. This contract type, governed by English and Welsh law, provides a master agreement that sets out standard terms, pricing mechanisms, and ordering processes, while allowing flexibility in specific purchase quantities and timing. It's particularly useful for businesses with regular procurement needs who want to streamline their purchasing process while maintaining legal certainty and commercial flexibility.

Suggested Sections

1. Parties: Identification and details of contracting parties including registered addresses and company numbers

2. Background: Context of the agreement, relationship between parties, and purpose of the framework arrangement

3. Definitions: Definitions and interpretation of key terms used throughout the agreement

4. Framework Structure: Mechanics of how the framework operates, including exclusivity provisions and commitment levels

5. Ordering Process: Procedures for placing and accepting orders, including minimum order requirements and forecasting

6. Pricing and Payment: Price structure, payment terms, invoicing requirements, and price adjustment mechanisms

7. Delivery and Acceptance: Terms relating to delivery, acceptance testing, and transfer of risk and title

8. Term and Termination: Duration of agreement, renewal provisions, and termination rights

9. Warranties and Liability: Standard warranties, indemnities, and limitation of liability provisions

10. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law

Optional Sections

1. Service Levels: Performance metrics, measurement methods, and consequences of failure (include when specific performance standards are required)

2. Compliance: Regulatory and policy compliance requirements including modern slavery, anti-bribery, and sanctions (include for regulated industries)

3. Data Protection: GDPR and data handling requirements including processing obligations and security measures (include when personal data is processed)

4. Insurance: Specific insurance requirements and minimum coverage levels (include for high-value or high-risk supplies)

5. Business Continuity: Business continuity and disaster recovery requirements (include for critical supplies or services)

Suggested Schedules

1. Schedule 1 - Goods/Services Description: Detailed specification of goods and/or services covered under the framework

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, volume discounts, and price review mechanisms

3. Schedule 3 - Service Levels: Detailed performance metrics, measurement methodology, and service credits

4. Schedule 4 - Form of Purchase Order: Template purchase order document and associated terms

5. Schedule 5 - Key Personnel: Details of key personnel from both parties responsible for managing the framework

6. Schedule 6 - Change Control Procedure: Process for managing changes to the framework agreement or individual orders

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing
Retail
Technology
Professional Services

Relevant Teams

Procurement
Legal
Finance
Operations
Supply Chain

Relevant Roles

Procurement Manager
Commercial Director
Supply Chain Manager
Legal Counsel
Contract Manager
Purchasing Officer

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Let's create your Framework Purchase Agreement

Authors

Alex Denne

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