External Privacy Notice Template for England and Wales

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Key Requirements PROMPT example:

External Privacy Notice

"I need an External Privacy Notice for my new e-commerce website launching in March 2025, which will collect customer data and use cookies for marketing purposes across the UK and EU."

Document background
The External Privacy Notice is a fundamental document required under UK data protection legislation. It must be provided to data subjects when collecting their personal data, explaining how and why their information is processed. This document demonstrates compliance with transparency obligations under the UK GDPR and Data Protection Act 2018, while building trust with stakeholders. The External Privacy Notice should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Overview of the organization and scope of the privacy notice

2. Information We Collect: Categories of personal data collected and processing purposes

3. Legal Basis for Processing: Legal grounds under GDPR for processing personal data

4. Data Sharing: Third parties with whom data is shared and purposes

5. Data Security: Measures to protect personal data

6. Data Retention: How long data is kept and why

7. Your Rights: Individual rights under data protection law

8. Contact Information: How to contact the organization and DPO if applicable

Optional Sections

1. International Transfers: Details of data transfers outside UK/EEA - include when transferring data internationally

2. Automated Decision Making: Details of automated processing activities - include when automated decision-making or profiling occurs

3. Cookies Policy: Detailed information about website cookies - include when operating a website using cookies

Suggested Schedules

1. Cookie List: Detailed list of cookies used by the website

2. Data Processing Activities: Detailed breakdown of processing activities by category

3. Third Party Processors: List of data processors and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR: The UK General Data Protection Regulation - the primary data protection legislation in the UK post-Brexit, setting out the key principles, rights and obligations for processing personal data

Data Protection Act 2018: The UK's implementation of data protection legislation that works alongside the UK GDPR, providing specific data protection requirements and derogations

PECR 2003: Privacy and Electronic Communications Regulations - specific rules for electronic communications, including rules about cookies, marketing calls, emails and texts

Freedom of Information Act 2000: Legislation providing public access to information held by public authorities, relevant for public sector organizations

Computer Misuse Act 1990: Legislation covering unauthorized access to computer systems and data, relevant for security aspects of data protection

Human Rights Act 1998: Particularly Article 8 which enshrines the right to respect for private and family life, home and correspondence

ICO Guidelines: Regulatory guidance and codes of practice issued by the Information Commissioner's Office, the UK's data protection authority

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice

EU GDPR: The European Union's General Data Protection Regulation, relevant when processing data of EU residents or operating in the EU

International Transfer Requirements: Post-Brexit requirements for transferring personal data between the UK and other countries, including adequacy decisions and appropriate safeguards

Financial Services and Markets Act 2000: Specific regulations for financial services sector handling personal data, including additional security and privacy requirements

Health and Social Care Act 2012: Specific regulations for handling medical and healthcare data, including additional privacy and confidentiality requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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