Data Subject Rights Request Form Template for England and Wales

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Key Requirements PROMPT example:

Data Subject Rights Request Form

"I need a Data Subject Rights Request Form for my healthcare technology company that specifically addresses both medical data access requests and automated decision-making challenges, ensuring compliance with UK GDPR requirements for special category data."

Document background
The Data Subject Rights Request Form is a crucial document designed to facilitate the exercise of individual rights under UK data protection legislation. This standardized form, compliant with England and Wales jurisdiction, enables data subjects to submit requests regarding their personal data, including access, rectification, erasure, and portability. The form helps organizations process requests efficiently while ensuring compliance with UK GDPR and DPA 2018 requirements, including proper identity verification and response timeframes.
Suggested Sections

1. Personal Information: Data subject's identifying information including name, contact details, and any reference numbers

2. Type of Request: Clear selection of which data subject right is being exercised (access, rectification, erasure, restriction, portability, objection, or automated decision-making)

3. Request Details: Specific details of what the data subject is requesting and any relevant context

4. Identity Verification: Section for providing proof of identity and verification requirements

5. Declaration: Statement confirming accuracy of information and authority to make request, including signature field

Optional Sections

1. Representative Details: Section for providing information about authorized representatives making requests on behalf of the data subject

2. Specific Time Period: Optional section to specify date range for the requested information

3. Data Format Preference: Section for indicating preferred format for receiving requested information (particularly relevant for subject access or data portability requests)

Suggested Schedules

1. Identity Verification Guidelines: Appendix detailing acceptable identity documents and verification requirements

2. Privacy Notice: Appendix containing information about how the request form data will be processed

3. Authorization Form Template: Template form for authorizing representatives to act on behalf of the data subject

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

UK GDPR: UK General Data Protection Regulation - Primary legislation governing data protection rights and obligations in the UK post-Brexit

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection standards, complementing and working alongside UK GDPR

PECR: Privacy and Electronic Communications Regulations 2003 - Specific rules for electronic communications, including electronic marketing and cookies

ICO Guidelines: Information Commissioner's Office Guidelines - Official regulatory guidance on interpreting and implementing data protection requirements in the UK

EDPB Guidelines: European Data Protection Board Guidelines - While not binding post-Brexit, these remain influential in UK data protection practice

Right of Access: The right for individuals to request access to their personal data and obtain a copy of it (Subject Access Request)

Right to Rectification: The right for individuals to have inaccurate personal data rectified or incomplete data completed

Right to Erasure: Also known as 'right to be forgotten' - the right to have personal data erased in certain circumstances

Right to Restrict Processing: The right to restrict or suppress the processing of personal data in certain circumstances

Right to Data Portability: The right to receive personal data in a structured, commonly used format and to transmit that data to another controller

Right to Object: The right to object to the processing of personal data in certain circumstances, including direct marketing

Rights related to Automated Decision Making: The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal or similarly significant effects

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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