Data Protection Request Form Template for England and Wales

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Key Requirements PROMPT example:

Data Protection Request Form

"I need a Data Protection Request Form for my healthcare company that handles sensitive medical data, with specific sections for special category data and third-party authorization, to be implemented by March 2025."

Document background

The Data Protection Request Form is designed to help organizations comply with UK data protection laws while managing individual rights requests efficiently. This document is essential when individuals wish to exercise their rights under the UK GDPR and Data Protection Act 2018, including accessing their personal data, requesting corrections, or demanding deletion. The form ensures that all necessary information is collected systematically, enabling organizations to respond within the statutory one-month timeframe. It's particularly relevant in the post-Brexit UK legal framework, where organizations must adhere to both UK GDPR and domestic data protection requirements.

Suggested Sections

1. 1. Requestor Information: Personal details of the person making the request including full name, contact details, and any reference numbers

2. 2. Type of Request: Selection of the type of data protection request being made (e.g., access, erasure, rectification, etc.)

3. 3. Details of Information Requested: Specific description of the personal data being requested or affected by the request

4. 4. Identity Verification: Requirements for proving the identity of the requestor

5. 5. Declaration: Statement confirming the accuracy of information provided and understanding of the process

Optional Sections

1. Third Party Authorization: To be included when the request is being made on behalf of another person, including authority verification requirements

2. Specific Time Period Request: To be included when the request relates to a specific date range or time period

3. Urgent Request Details: To be included when there is a need for expedited processing, including justification for urgency

4. Previous Correspondence: To be included when there have been previous requests or relevant communications

Suggested Schedules

1. Schedule 1 - Acceptable Forms of ID: List of acceptable identification documents and requirements for submission

2. Schedule 2 - Privacy Notice: Information about how the personal data provided in the form will be processed

3. Schedule 3 - Third Party Authorization Form: Template form for authorizing a third party to make the request on behalf of the data subject

4. Schedule 4 - Fee Schedule: Information about any applicable fees for excessive or repetitive requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare
Financial Services
Retail
Education
Technology

Relevant Teams

Legal
Compliance
Data Protection
Information Security
Customer Service

Relevant Roles

Data Protection Officer
Privacy Manager
Compliance Officer
Information Security Manager
Legal Counsel

Industries

UK GDPR: UK General Data Protection Regulation - Primary legislation governing data protection in the UK post-Brexit, setting out fundamental rights and obligations regarding personal data processing

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection law, working alongside and supplementing the UK GDPR

PECR: Privacy and Electronic Communications Regulations - Specific rules governing privacy and electronic communications, including rules about cookies and marketing communications

ICO Guidelines: Information Commissioner's Office Guidelines and Codes of Practice - Official guidance from the UK's data protection regulator on implementing data protection requirements

EDPB Guidelines: European Data Protection Board Guidelines - While not binding post-Brexit, these guidelines remain influential in UK data protection practice

Right of Access: Individual's right to request access to their personal data (Subject Access Request) under UK GDPR/DPA 2018

Right to Rectification: Individual's right to have inaccurate personal data rectified or completed under UK GDPR/DPA 2018

Right to Erasure: Individual's right to have their personal data erased (also known as 'right to be forgotten') under UK GDPR/DPA 2018

Right to Restrict Processing: Individual's right to restrict the processing of their personal data under UK GDPR/DPA 2018

Right to Data Portability: Individual's right to receive their personal data in a structured, commonly used format and transmit it to another controller under UK GDPR/DPA 2018

Right to Object: Individual's right to object to the processing of their personal data under UK GDPR/DPA 2018

Automated Decision Rights: Individual's rights related to automated decision making and profiling under UK GDPR/DPA 2018

Identity Verification: Legal requirement to verify the identity of individuals making data protection requests

Response Timeframe: Legal requirement to respond to requests within one month (with possible extension) under UK GDPR/DPA 2018

Fee Structure: Rules regarding when fees can be charged for data protection requests - generally free with exceptions for excessive or repetitive requests

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Let's create your Data Protection Request Form

Authors

Alex Denne

Find the exact document you need

Data Subject Rights Request Form

Data Subject Access Request Form GDPR

Data Protection Request Form

Subject Access Request Form

Dsar Form

Data Subject Access Request Form

Download our whitepaper on the future of AI in Legal

Genie’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security

Innovation in privacy:

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