Consent Minutes Template for England and Wales

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Key Requirements PROMPT example:

Consent Minutes

"I need Consent Minutes to record a board meeting scheduled for March 15, 2025, where we'll be approving a major acquisition and appointing two new directors to the board."

Document background
Consent Minutes are essential corporate governance documents used to record decisions and proceedings of company meetings in England and Wales. They are required whenever formal decisions are made at board, shareholder, or committee level, providing an official record that can be referred to in the future. These minutes must comply with the Companies Act 2006 and include details such as attendance, quorum confirmation, declarations of interest, and formal resolutions. Consent Minutes serve as legal evidence of corporate decision-making and are often required for regulatory compliance, audit purposes, and corporate record-keeping.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting

2. Attendance: List of present and absent members, including chairperson

3. Quorum: Confirmation that meeting meets quorum requirements

4. Declarations of Interest: Any declared conflicts of interest by attendees

5. Resolutions: Detailed record of decisions made and voting outcomes

6. Closure: Time of meeting conclusion and signature block

Optional Sections

1. Previous Minutes: Review and approval of previous meeting minutes - include when following up on previous meetings

2. Matters Arising: Discussion of issues from previous meetings - include when addressing ongoing matters

3. Committee Reports: Updates from various committees - include when committees need to report

Suggested Schedules

1. Supporting Documents: Any referenced documents or materials discussed during the meeting

2. Voting Record: Detailed breakdown of votes if required for specific resolutions

3. Power of Attorney: Documentation of proxy representation for any members not personally present

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Companies Act 2006: Primary legislation governing company operations in the UK, including requirements for meetings, resolutions, record-keeping, and directors' duties (sections 171-177)

Model Articles of Association: Default provisions that outline company decision-making procedures, meeting requirements and general governance structure

Corporate Governance Code: Set of principles and provisions for effective board governance, particularly relevant for listed companies

Financial Services and Markets Act 2000: Regulatory framework for financial services companies, relevant if the minutes concern financial services matters

Data Protection Act 2018: UK's implementation of data protection requirements, including UK GDPR provisions, relevant if personal data is discussed in minutes

Employment Law: Various employment-related legislation that may be relevant if the minutes concern staff or personnel matters

Insolvency Act 1986: Legislation governing company insolvency and restructuring, relevant if financial distress or reorganization is discussed

Notice Period Requirements: Statutory and regulatory requirements for providing notice of meetings and decisions to relevant parties

Quorum Requirements: Legal and constitutional requirements for minimum number of participants needed for valid decision-making

Voting Procedures: Rules and regulations regarding voting rights, mechanisms, and majority requirements for valid resolutions

Record-Keeping Obligations: Legal requirements for maintaining accurate and complete records of company decisions and meetings

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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