Companies Act 2006 - Meeting Minutes Requirements: Section 248 covers requirements for recording and maintaining company minutes and directors' meetings. Section 355 addresses requirements for recording general meetings, while Section 358 outlines record keeping requirements.
Model Articles of Association: Contains fundamental requirements for conducting meetings, including voting procedures and quorum requirements that must be reflected in meeting minutes.
Corporate Governance Code: Provides best practices for meeting procedures, documentation requirements, and transparency obligations that should be considered when drafting meeting minutes.
Data Protection Act 2018 and UK GDPR: Governs the handling of personal data in minutes, including storage, distribution, and access rights to meeting records.
Financial Services and Markets Act 2000: Relevant for recording financial decisions and ensuring regulatory compliance matters are properly documented in meeting minutes, particularly for financial institutions.
Company's Articles of Association: Contains company-specific requirements for meetings, recording procedures, and distribution requirements that must be followed in minute-taking.
Industry-Specific Regulations: Various sector-specific regulations that may impose additional requirements for meeting minutes depending on the company's industry.
Stock Exchange Requirements: Additional documentation and disclosure requirements for meeting minutes if the company is listed on a stock exchange.
Professional Body Requirements: Specific standards and guidelines for meeting minutes as mandated by relevant professional bodies or associations.
Document Retention Policies: Legal and organizational requirements for how long meeting minutes must be retained and in what format they should be stored.
