Subcontractor Evaluation Form Template for Denmark

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Subcontractor Evaluation Form

Document background

The Subcontractor Evaluation Form is a critical document used in Danish business operations to systematically assess and document subcontractor performance. It is designed to meet the requirements of Danish legislation, including the Working Environment Act and relevant industry regulations. The form should be used regularly throughout project execution and upon project completion to evaluate subcontractors' adherence to quality standards, safety requirements, and contractual obligations. It includes comprehensive evaluation criteria, scoring mechanisms, and space for improvement recommendations. This document is particularly important in industries with complex supply chains and where subcontractor performance directly impacts project success. The form helps organizations maintain consistent evaluation standards while ensuring compliance with Danish regulatory requirements and industry best practices.

Suggested Sections

1. Subcontractor Information: Basic details including company name, registration number, contact information, and years in business

2. Evaluation Period: Timeframe covered by the evaluation and date of assessment

3. Project Details: Information about the specific project(s) being evaluated

4. Performance Criteria: Core evaluation areas including quality of work, timeliness, cost management, and communication

5. Health and Safety Assessment: Evaluation of compliance with health and safety regulations and incident records

6. Quality Management: Assessment of quality control processes and consistency of deliverables

7. Resource Management: Evaluation of workforce management, equipment maintenance, and material handling

8. Compliance and Documentation: Assessment of regulatory compliance and required documentation maintenance

9. Financial Performance: Evaluation of cost control, invoicing accuracy, and financial stability

10. Overall Rating: Final scoring and performance classification

11. Recommendations: Future engagement recommendations and required improvements

Optional Sections

1. Environmental Performance: Optional section for projects with significant environmental aspects or when evaluating sustainability practices

2. Innovation and Technology: Optional assessment of technological capabilities and innovative solutions, relevant for technical projects

3. Social Responsibility: Optional evaluation of community engagement and social impact, particularly relevant for public projects

4. Security Assessment: Optional section for projects involving sensitive information or high-security requirements

5. Cultural Fit: Optional evaluation of alignment with organization culture, relevant for long-term partnerships

Suggested Schedules

1. Schedule A - Scoring Matrix: Detailed scoring criteria and weightings for each evaluation category

2. Schedule B - Performance Metrics: Specific KPIs and measurement methods used in the evaluation

3. Schedule C - Required Certificates: List of mandatory certifications and compliance documents

4. Schedule D - Incident Report Form: Template for recording any health, safety, or quality incidents

5. Appendix 1 - Previous Evaluations: Historical performance data and previous evaluation results

6. Appendix 2 - Improvement Plan Template: Format for documenting required improvements and action plans

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