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Commercial Property Management Contract

Commercial Property Management Contract Template for Denmark

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Commercial Property Management Contract

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Document background
The Commercial Property Management Contract is essential for property owners seeking professional management of their commercial real estate assets in Denmark. This document is typically used when property owners want to delegate the day-to-day operations, maintenance, and administration of their commercial properties to specialized management companies. The contract, governed by Danish law including the Danish Business Lease Act and Property Formation Act, outlines comprehensive services including tenant relations, maintenance, financial management, and regulatory compliance. It ensures clear definition of responsibilities, service standards, and performance metrics while protecting both parties' interests under Danish jurisdiction. The agreement is particularly crucial for complex commercial properties requiring professional management expertise and compliance with Danish commercial property regulations.
Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage professional management services

3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive outline of core property management services to be provided

6. Manager's Obligations: Detailed responsibilities and duties of the property manager, including maintenance, tenant relations, and compliance requirements

7. Owner's Obligations: Responsibilities of the property owner, including provision of necessary information and funding

8. Financial Management: Procedures for rent collection, expense management, budgeting, and financial reporting

9. Fees and Payment Terms: Details of management fees, payment schedule, and reimbursable expenses

10. Insurance and Liability: Required insurance coverage and allocation of liability between parties

11. Termination: Grounds for termination, notice periods, and post-termination obligations

12. Data Protection: Compliance with Danish Personal Data Protection Act and GDPR requirements

13. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for dispute resolution

Optional Sections

1. Green Building Management: Additional provisions for environmentally sustainable property management, used when the property has specific environmental certifications or goals

2. Multi-tenant Management: Specific provisions for managing properties with multiple tenants, including common area maintenance and cost allocation

3. Development and Construction Management: Additional terms for managing property development or major renovation projects

4. Emergency Services: Special provisions for 24/7 emergency response services, typically for larger commercial properties

5. Marketing Services: Terms for marketing vacant spaces and tenant acquisition, used when this service is required

6. Asset Management: Enhanced provisions for strategic asset management services, used for investment properties

7. Specialized Facility Management: Additional terms for managing specialized facilities like data centers or industrial properties

Suggested Schedules

1. Property Details: Detailed description of the managed property, including address, size, facilities, and current condition

2. Service Level Agreement: Detailed performance metrics and service standards for the property manager

3. Fee Schedule: Comprehensive breakdown of management fees, additional service fees, and expense categories

4. Staff and Key Personnel: List of key management personnel and their responsibilities

5. Maintenance Schedule: Planned maintenance program and preventive maintenance schedule

6. Emergency Procedures: Detailed emergency response procedures and contact information

7. Reporting Templates: Standard templates for financial and operational reporting

8. Insurance Requirements: Detailed insurance requirements and minimum coverage levels

9. Authorized Expenditure Limits: Schedule of spending authorities and approval requirements

10. Property Management Software: Specifications of software systems used for property management and reporting

Authors

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Relevant legal definitions
Agreement
Property
Premises
Services
Management Fee
Additional Services
Commencement Date
Term
Property Manager
Owner
Tenants
Common Areas
Service Charge
Operating Expenses
Maintenance
Preventive Maintenance
Emergency Maintenance
Building Systems
Applicable Laws
Business Day
Confidential Information
Force Majeure
Insurance Requirements
Key Performance Indicators
Management Reports
Operating Budget
Property Management Software
Rental Income
Security Deposit
Service Level Agreement
Service Providers
Utilities
Working Hours
Health and Safety Requirements
Environmental Requirements
Building Rules
Accounting Period
Bank Account
Capital Expenditure
Effective Date
Initial Term
Intellectual Property Rights
Notice
Performance Standards
Personnel
Records
Renewal Term
Reporting Period
Termination Date
VAT
Year
Clauses
Appointment
Term and Renewal
Scope of Services
Property Manager Obligations
Owner Obligations
Authority and Powers
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Insurance
Liability and Indemnification
Tenant Management
Health and Safety
Environmental Compliance
Confidentiality
Data Protection
Record Keeping
Personnel
Sub-Contracting
Intellectual Property
Force Majeure
Termination
Post-Termination Obligations
Assignment and Transfer
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Warranties and Representations
Compliance with Laws
Anti-Corruption
Non-Solicitation
Performance Standards
Audit Rights
Relevant Industries
Relevant Teams
Relevant Roles
Industries
Danish Contracts Act (Aftaleloven): Fundamental law governing contract formation, validity, and enforcement in Denmark. Essential for establishing the basic contractual relationship between property owner and property manager.
Danish Business Lease Act (Erhvervslejeloven): Regulates commercial property leases and management, including rights and obligations of property managers when dealing with commercial tenants.
Danish Property Formation Act (Udstykningsloven): Governs property division and registration, relevant for managing commercial property portfolios and understanding property boundaries.
Danish Building Act (Byggeloven): Sets requirements for building maintenance, safety standards, and renovations which property managers must comply with.
Danish Marketing Practices Act (Markedsføringsloven): Regulates business conduct and marketing practices, relevant for property management services advertising and client relations.
Danish Working Environment Act (Arbejdsmiljøloven): Establishes requirements for maintaining safe working conditions, relevant for property management staff and maintenance workers.
Danish Energy Labelling of Buildings Act (Lov om energimærkning af bygninger): Mandates energy efficiency requirements and certifications that property managers must consider in their operations.
Danish Personal Data Protection Act (Databeskyttelsesloven): Implementation of GDPR in Denmark, crucial for handling tenant and property owner data.
Danish Fire Protection Act (Beredskabsloven): Sets requirements for fire safety and emergency procedures in commercial properties.
Danish Money Laundering Act (Hvidvaskloven): Relevant for property managers handling significant financial transactions and performing due diligence on clients.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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