All Countries
Real Estate
Commercial Property Management Contract

Commercial Property Management Contract Template for Canada

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Commercial Property Management Contract

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Commercial Property Management Contract

"I need a Commercial Property Management Contract for managing a portfolio of five office buildings in Ontario, with specific provisions for green building certification maintenance and quarterly sustainability reporting, starting March 1, 2025."

Celebrated by
Collaborations with
Investors
Document background
The Commercial Property Management Contract serves as a foundational document for establishing professional property management services in the Canadian commercial real estate sector. This agreement is essential when property owners seek to delegate the day-to-day management and operation of their commercial properties to professional management companies. The contract encompasses crucial elements including scope of services, financial management, maintenance responsibilities, compliance requirements, and reporting obligations, all while adhering to relevant federal and provincial regulations in Canada. It's particularly vital for properties requiring professional management expertise, such as office buildings, retail centers, industrial facilities, or mixed-use developments. The document typically includes comprehensive details about service levels, fee structures, operational procedures, and risk management protocols, ensuring clear accountability and performance standards in the property management relationship.
Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names and addresses

2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement

3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Property Manager's Services: Comprehensive list of core management services to be provided, including maintenance, tenant relations, and administrative duties

6. Financial Management: Details of rent collection, banking arrangements, accounting procedures, and financial reporting obligations

7. Compensation and Fees: Management fees, additional service fees, payment terms, and reimbursement procedures

8. Operating Budget and Expenses: Process for budget preparation, approval, and management of operating expenses

9. Maintenance and Repairs: Scope of maintenance services, repair authorization limits, and emergency procedures

10. Insurance and Risk Management: Required insurance coverage, risk management procedures, and indemnification provisions

11. Compliance and Reporting: Legal compliance obligations, required reports, and documentation requirements

12. Termination: Grounds for termination, notice requirements, and post-termination obligations

13. General Provisions: Standard legal clauses including governing law, notices, assignment, and amendment procedures

Optional Sections

1. Environmental Management: Specific provisions for properties requiring specialized environmental management or compliance

2. Security Services: Details of security arrangements if the property requires dedicated security services

3. Marketing and Leasing: Provisions for marketing vacant spaces and lease management if included in the scope

4. Construction Management: Terms for overseeing renovation or construction projects if applicable

5. Energy Management: Specific provisions for properties with special energy management requirements or green building certifications

6. Parking Management: Specific terms for properties with significant parking facilities requiring management

7. Common Area Management: Detailed provisions for properties with significant common areas or shared facilities

8. Special Equipment Maintenance: Terms for properties with specialized equipment requiring specific maintenance protocols

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the managed property, including address, legal description, and specific features

2. Schedule B - Management Fee Structure: Detailed breakdown of all management fees, including base fees, additional service fees, and performance incentives

3. Schedule C - Required Insurance: Specific insurance requirements for both property manager and owner

4. Schedule D - Service Level Standards: Detailed performance standards and metrics for various management services

5. Schedule E - Reporting Requirements: Templates and specifications for required regular reports

6. Schedule F - Emergency Procedures: Detailed emergency response procedures and contact information

7. Schedule G - Maintenance Schedule: Preventive maintenance schedule and procedures for various building systems

8. Schedule H - Budget Template: Standard format for annual operating budget preparation

9. Appendix 1 - Key Personnel: List of key management personnel and their responsibilities

10. Appendix 2 - Authorized Contractors: Pre-approved contractors and service providers for regular maintenance and repairs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approved Budget
Approved Contractors
Base Management Fee
Building
Building Systems
Business Day
Capital Expenditures
Common Areas
Commencement Date
Confidential Information
Contract Year
Emergency
Environmental Laws
Fiscal Year
Force Majeure
Gross Revenue
Hazardous Materials
Insurance Requirements
Lease
Maintenance Charges
Management Services
Net Operating Income
Operating Account
Operating Expenses
Owner
Owner's Representative
Performance Standards
Permitted Maintenance Expenditure
Property
Property Manager
Property Management Services
Property Personnel
Regular Business Hours
Rent Roll
Required Insurance
Reserve Fund
Service Contracts
Service Providers
Standard of Care
Substantial Damage
Term
Termination Date
Trust Account
Clauses
Appointment
Term and Renewal
Scope of Services
Authority and Powers
Management Fees
Operating Expenses
Budgeting and Financial Management
Banking Arrangements
Accounting and Reporting
Insurance
Indemnification
Property Maintenance
Emergency Procedures
Health and Safety
Environmental Compliance
Tenant Relations
Leasing Authority
Service Contracts
Compliance with Laws
Confidentiality
Data Protection
Intellectual Property
Personnel and Staffing
Standard of Care
Force Majeure
Assignment and Delegation
Termination
Post-Termination Obligations
Dispute Resolution
Governing Law
Notice Requirements
Entire Agreement
Severability
Amendment
Waiver
Conflict of Interest
Representations and Warranties
Relevant Industries

Commercial Real Estate

Property Management

Facility Management

Real Estate Investment

Commercial Property Development

Retail Property Management

Office Space Management

Industrial Property Management

Mixed-Use Property Management

Real Estate Services

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Asset Management

Real Estate

Finance

Risk Management

Maintenance

Tenant Relations

Contract Administration

Compliance

Building Operations

Relevant Roles

Property Manager

Asset Manager

Facility Manager

Real Estate Manager

Operations Director

Building Manager

Commercial Property Administrator

Real Estate Portfolio Manager

Property Management Director

Leasing Manager

Maintenance Supervisor

Real Estate Operations Manager

Contract Administrator

Real Estate Services Director

Property Management Coordinator

Industries
Commercial Tenancies Act: Provincial legislation governing the relationship between commercial landlords and tenants, including rights and obligations of property managers acting as agents
Real Estate and Business Brokers Act (REBBA): Regulates real estate professionals, including property managers, setting requirements for licensing, professional conduct, and trust account management
Occupational Health and Safety Act: Federal and provincial workplace safety regulations that property managers must comply with in maintaining commercial properties
Environmental Protection Act: Federal and provincial environmental regulations governing property management, including waste management and hazardous materials handling
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy legislation governing the collection, use, and disclosure of personal information in commercial activities
Building Code Act: Provincial legislation setting standards for building maintenance, repairs, and renovations
Fire Protection and Prevention Act: Provincial requirements for fire safety in commercial buildings, including maintenance and inspection requirements
Employment Standards Act: Provincial legislation governing employment relationships for property management staff
Contract Law (Common Law): Common law principles governing commercial contracts, including formation, performance, and remedies
Human Rights Code: Federal and provincial human rights legislation affecting property management practices and tenant relationships
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Commercial Property Management Contract

A Canadian-law governed agreement establishing terms for professional management of commercial property, defining services, responsibilities, and compliance requirements.

find out more

Landlord And Property Manager Agreement

A Canadian-law governed agreement establishing the terms and conditions between a property owner and property management company for professional property management services.

find out more

Property Manager Employment Contract

A Canadian-compliant employment contract for property management professionals, establishing key terms, responsibilities, and conditions of employment.

find out more

Resident Manager Contract

A Canadian employment agreement establishing terms and conditions for a resident property manager, including both employment and accommodation provisions.

find out more

Property Management Contract Agreement

A Canadian-law governed agreement between property owners and management companies defining property management services, responsibilities, and terms.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.