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Property Management Contract Agreement

Property Management Contract Agreement Template for Denmark

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Property Management Contract Agreement

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Document background
The Property Management Contract Agreement is essential for establishing a formal relationship between property owners and professional property management companies in Denmark. This document is typically used when property owners seek to delegate the day-to-day management and operation of their real estate assets to a professional service provider. It comprehensively covers services such as tenant management, maintenance coordination, financial administration, and regulatory compliance under Danish law. The agreement is crucial for both residential and commercial properties, ensuring clear delineation of responsibilities, service standards, and financial arrangements while maintaining compliance with Danish property regulations, tenant rights, and business practices. This type of agreement is particularly important given Denmark's structured property management sector and specific legal requirements for property maintenance and administration.
Suggested Sections

1. Parties: Identification of the property owner and property management company with full legal details

2. Background: Context of the agreement and brief description of the property portfolio

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Scope: Formal appointment of the property manager and overview of services

5. Duration and Termination: Contract term, renewal provisions, and termination conditions

6. Property Manager's Obligations: Detailed responsibilities including maintenance, tenant relations, financial management, and reporting

7. Property Owner's Obligations: Owner's responsibilities, including providing necessary information and funds

8. Fees and Payment Terms: Management fees, payment schedule, and reimbursable expenses

9. Reporting and Communications: Required reports, meetings, and communication protocols

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Compliance and Regulations: Obligations to comply with relevant laws and regulations

12. Data Protection: GDPR compliance and data handling requirements

13. Confidentiality: Confidentiality obligations and permitted disclosures

14. Force Majeure: Provisions for unforeseen circumstances and force majeure events

15. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction

Optional Sections

1. Staff Management: Include when the property manager will be responsible for employing and managing on-site staff

2. Development Projects: Include when the property manager will oversee renovation or development projects

3. Sustainability Management: Include when specific environmental or sustainability initiatives are required

4. Marketing and Leasing: Include when the property manager is responsible for finding and screening tenants

5. Emergency Services: Include when 24/7 emergency response services are required

6. Special Requirements for Commercial Units: Include for properties with commercial tenants

7. Residential Property Management: Include specific provisions for residential property management

8. Asset Management Services: Include when strategic asset management services are required

Suggested Schedules

1. Schedule 1 - Property Portfolio: Detailed list and description of all properties covered by the agreement

2. Schedule 2 - Services Specification: Detailed breakdown of all services to be provided

3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Schedule 4 - Key Performance Indicators: Performance metrics and standards for service delivery

5. Schedule 5 - Reporting Requirements: Templates and specifications for required reports

6. Schedule 6 - Emergency Procedures: Procedures for handling emergency situations

7. Schedule 7 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Schedule 8 - Contact Details: Key contacts and escalation procedures

9. Appendix A - Power of Attorney: Standard power of attorney for property manager actions

10. Appendix B - Bank Mandate: Banking arrangements and authorized signatories

Authors

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Relevant legal definitions
Agreement
Property
Property Manager
Property Owner
Services
Commencement Date
Initial Term
Renewal Term
Management Fee
Additional Services
Operating Expenses
Service Levels
Applicable Laws
Business Day
Common Areas
Emergency
Force Majeure Event
Gross Revenue
Key Performance Indicators
Lease
Maintenance
Operating Account
Property Management Services
Quarterly Report
Rent Roll
Reserve Fund
Service Charge
Tenants
Term
Termination Date
Working Hours
Approved Budget
Building Systems
Confidential Information
Data Protection Laws
Emergency Services
Insurance Requirements
Intellectual Property Rights
Management Report
Operating Procedures
Performance Standards
Personnel
Property Records
Regulatory Requirements
Security Deposit
Service Contractors
Substantial Breach
Utilities
VAT
Agreed Service Level
Annual Budget
Authorizations
Bank Account
Building Rules
Capital Expenditure
Compliance Requirements
Good Industry Practice
Clauses
Appointment
Term and Renewal
Services Scope
Property Manager Obligations
Property Owner Obligations
Fees and Expenses
Payment Terms
Budgeting and Financial Management
Reporting Requirements
Performance Standards
Maintenance and Repairs
Emergency Services
Insurance
Liability and Indemnification
Property Records
Tenant Management
Health and Safety
Compliance
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Termination
Assignment and Subcontracting
Notice Requirements
Dispute Resolution
Governing Law
Staff Management
Bank Accounts and Financial Controls
Environmental Compliance
Representations and Warranties
Amendments
Severability
Entire Agreement
Authority and Capacity
Relevant Industries
Relevant Teams
Relevant Roles
Industries
Danish Contracts Act (Aftaleloven): The fundamental law governing formation and validity of contracts in Denmark, essential for establishing the basic framework of the property management agreement
Danish Property Formation Act (Udstykningsloven): Regulates property division and registration, important for defining the scope of managed properties
Danish Building Act (Byggeloven): Contains regulations regarding building maintenance, safety standards, and property modifications that property managers must comply with
Danish Rent Act (Lejeloven): Governs relationships between landlords and tenants, crucial for property managers handling rental properties
Danish Business Rent Act (Erhvervslejeloven): Specific regulations for commercial property leasing and management
Danish Working Environment Act (Arbejdsmiljøloven): Regulates workplace safety and conditions for employees, relevant for property managers handling staff
Danish GDPR Implementation Act (Databeskyttelsesloven): Governs the handling of personal data, important for managing tenant and property owner information
Danish Bookkeeping Act (Bogføringsloven): Regulates financial record-keeping requirements for property management activities
Danish Energy Labelling of Buildings Act (Lov om energimærkning af bygninger): Specifies requirements for energy efficiency and certification in buildings
Danish Environmental Protection Act (Miljøbeskyttelsesloven): Contains regulations regarding environmental protection and waste management that property managers must follow
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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