Landlord Termination Letter Template for Germany

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Key Requirements PROMPT example:

Landlord Termination Letter

"I need a Landlord Termination Letter for my apartment in Berlin as I plan to move my elderly parents into the property in March 2025; please include all necessary declarations for personal use (Eigenbedarf) and social consideration clauses."

Document background
The Landlord Termination Letter (Kündigungsschreiben des Vermieters) is a crucial document in German residential tenancy law, used when a landlord wishes to legally end a rental agreement. It must be drafted in accordance with the German Civil Code (BGB), particularly sections 543 and 573-573c, which govern termination requirements. The document is used in various scenarios including legitimate interest of the landlord (such as personal use), serious breach of contract by the tenant, or other legally justified grounds. It must include specific components such as clear identification of all parties, property details, explicit termination declaration, legal grounds for termination, and appropriate notice periods. The letter must be in written form with an original signature, and timing of delivery is crucial as it affects the notice period calculation.
Suggested Sections

1. Sender Details: Full name and address of the landlord/property manager

2. Recipient Details: Full name(s) and address of tenant(s)

3. Date: Current date of the letter

4. Property Identification: Clear identification of the rental property including address and any relevant unit numbers

5. Termination Declaration: Clear and unambiguous statement of termination (Kündigung) with specific end date

6. Legal Grounds: Specific legal basis for termination under German law

7. Notice Period: Confirmation of the applicable notice period and calculation of the termination date

8. Property Handover: Instructions regarding the property handover process and final inspection

9. Signature: Landlord's signature (must be handwritten per German law)

Optional Sections

1. Legitimate Interest Details: Detailed explanation of legitimate interest (berechtigtes Interesse) in cases of ordinary termination - used when termination is based on landlord's personal use, economic reasons, or other justified grounds

2. Breach Description: Detailed description of contract breaches - used in cases of extraordinary termination due to tenant misconduct

3. Payment Details: Information about outstanding payments or deposit return - used when there are financial matters to address

4. Alternative Housing Reference: Reference to possible alternative housing options - used when required by social obligations or good faith

5. Power of Attorney Reference: Reference to power of attorney - used when letter is sent by property manager or legal representative

Suggested Schedules

1. Proof of Legitimate Interest: Documentation supporting the stated grounds for termination (e.g., personal use declaration, renovation plans)

2. Payment Records: Records of rent arrears or other payment issues - when termination is based on payment defaults

3. Incident Documentation: Evidence of breaches or misconduct - when termination is based on tenant behavior

4. Power of Attorney: Authorization document - when letter is sent by someone other than the landlord

5. Previous Warnings: Copies of previous warnings or notices sent to tenant - when termination is based on repeated breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Social Housing

Legal Services

Property Investment

Asset Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Asset Management

Tenant Relations

Compliance

Administrative Services

Document Management

Real Estate Investment

Portfolio Management

Relevant Roles

Property Manager

Real Estate Manager

Asset Manager

Legal Counsel

Property Administrator

Leasing Manager

Real Estate Attorney

Housing Officer

Tenant Relations Manager

Compliance Officer

Real Estate Investment Manager

Portfolio Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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