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Late Fee Notice

Late Fee Notice Template for Switzerland

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Key Requirements PROMPT example:

Late Fee Notice

"I need a Late Fee Notice for a Swiss corporate client who has failed to pay three consecutive monthly invoices totaling CHF 45,000, with the most recent invoice due on March 15, 2025; the notice should maintain a professional tone as we hope to preserve the business relationship."

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Document background
The Late Fee Notice is a crucial document in Swiss business operations, used when payment obligations remain unfulfilled after the initial due date. It serves as a formal reminder and is often a prerequisite for initiating formal debt collection proceedings under Swiss law. The notice must comply with the Swiss Code of Obligations (OR/CO) and related regulations, particularly regarding default interest rates and notification requirements. Typically issued after payment terms have expired, this document includes detailed information about the outstanding amount, accrued interest, payment deadline, and consequences of non-payment. It's an essential tool for businesses managing accounts receivable and maintaining proper documentation for potential legal proceedings, while also providing debtors with clear information about their payment obligations and options for resolution.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor

2. Recipient Details: Full legal name and address of the debtor

3. Date: Current date of the notice

4. Reference Information: Original invoice number, date, and any relevant contract references

5. Outstanding Amount: Clear statement of the original amount due, current balance, and any accrued interest

6. Payment History: Brief summary of previous payment due dates and any prior reminders sent

7. Legal Basis: Reference to relevant articles of Swiss Code of Obligations regarding late payment

8. Payment Instructions: Clear payment deadline and detailed payment method information

9. Consequences: Statement of next steps if payment is not received by the specified deadline

Optional Sections

1. Interest Calculation: Detailed breakdown of how interest has been calculated - include when dealing with large sums or complex interest calculations

2. Previous Correspondence: References to previous communications - include when multiple notices have been sent

3. Settlement Options: Proposed payment plan options - include when willing to accept installment payments

4. Business Relationship Statement: Statement about valuing the business relationship - include for important ongoing business relationships

5. Legal Representative Details: Details of legal representative handling the matter - include when notice is sent through a law firm or collection agency

Suggested Schedules

1. Payment History Statement: Detailed statement showing all relevant invoices, payments, and outstanding amounts

2. Interest Calculation Sheet: Detailed breakdown of interest calculations if applicable

3. Copy of Original Invoice: Attachment of the original unpaid invoice(s)

4. Payment Plan Template: If offering installment options, template for payment plan agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Manufacturing

Professional Services

Financial Services

Construction

Technology

Healthcare

Education

Real Estate

Wholesale Trade

Transportation

Utilities

Telecommunications

Insurance

Consulting

Relevant Teams

Finance

Legal

Accounts Receivable

Treasury

Credit Control

Collections

Risk Management

Financial Operations

Corporate Affairs

Administrative Operations

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Finance Manager

Accounts Manager

Legal Counsel

Credit Risk Manager

Treasury Manager

Chief Financial Officer

Billing Coordinator

Collections Manager

Corporate Lawyer

Financial Operations Manager

Debt Recovery Specialist

Industries
Swiss Code of Obligations (OR/CO) Art. 102: Default of the debtor - Defines when a debtor falls into default and the requirements for sending payment reminders
Swiss Code of Obligations (OR/CO) Art. 104: Default interest - Specifies the legal default interest rate of 5% per annum unless otherwise specified by contract
Swiss Federal Debt Enforcement and Bankruptcy Act (SchKG): Governs the formal debt collection process and requirements for payment demands
Swiss Code of Obligations (OR/CO) Art. 106: Compensation for additional damage - Addresses the possibility of claiming compensation beyond default interest
Swiss Consumer Protection Act (KKG): Relevant if the late fee notice is directed at consumers, setting limitations on fees and charges
Swiss Code of Obligations (OR/CO) Art. 163: Contractual penalties - Regulates the enforceability and limitations of contractual penalties, which may include late fees
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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