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Past Due Rent Notice

Past Due Rent Notice Template for Switzerland

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Key Requirements PROMPT example:

Past Due Rent Notice

"I need a Past Due Rent Notice for a commercial tenant who has missed three months of rent payments (January-March 2025) for a retail space in Zurich, with options for payment installments included."

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Document background
The Past Due Rent Notice is a critical document in Swiss property management, used when tenants have failed to meet their rental payment obligations. It serves as a formal notification and legal prerequisite before initiating any enforcement actions under Swiss law. The document must be drafted in accordance with the Swiss Code of Obligations and cantonal regulations, particularly Article 257d which mandates a 30-day payment period. The notice should clearly state the outstanding amount, payment deadline, and potential consequences of non-payment, which may include lease termination or debt collection proceedings. This document is essential for protecting landlords' rights while ensuring fair treatment of tenants under Swiss tenancy law.
Suggested Sections

1. Letterhead and Date: Official letterhead of the landlord/property management company and the current date

2. Recipient Details: Full name and address of the tenant(s)

3. Subject Line: Clear indication that this is a Past Due Rent Notice (Mahnung)

4. Property Reference: Details of the rental property including full address and any relevant unit numbers

5. Payment Default Details: Specific amounts outstanding, relevant time periods, and due dates of missed payments

6. Legal Notice: Formal notice of default with 30-day payment deadline as required by Swiss law

7. Payment Instructions: Clear instructions for making the payment, including bank details

8. Legal Consequences: Statement of potential consequences if payment is not received within the deadline

9. Signature Block: Signature of landlord or authorized representative, including full contact details

Optional Sections

1. Previous Communications: Reference to any previous reminders or communications regarding the outstanding rent

2. Payment History: Overview of recent payment history if there is a pattern of late payments

3. Additional Charges: Details of any late fees or additional charges, if applicable under the lease agreement

4. Mediation Offer: Optional offer to discuss payment arrangements, particularly relevant for long-term tenants

5. Language Disclaimer: For non-native speakers, a note about the availability of translations

Suggested Schedules

1. Payment Statement: Detailed statement showing all outstanding amounts and their due dates

2. Rental Agreement Extract: Copy of relevant sections of the rental agreement regarding payment terms

3. Payment History Record: Documentation of previous payments and any existing defaults

4. Bank Payment Slip: Swiss payment slip (Einzahlungsschein) for making the payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Legal Services

Property Investment

Retail Property

Office Space Management

Industrial Property

Hospitality

Relevant Teams

Legal

Property Management

Operations

Tenant Relations

Collections

Administrative Support

Asset Management

Accounts Receivable

Lease Administration

Customer Service

Relevant Roles

Property Manager

Real Estate Manager

Legal Counsel

Tenant Relations Manager

Property Administrator

Lease Administrator

Collections Specialist

Real Estate Agent

Asset Manager

Operations Manager

Facility Manager

Account Manager

Property Portfolio Manager

Housing Coordinator

Legal Administrative Assistant

Industries
Swiss Code of Obligations (Art. 257d): Defines the legal requirements for payment notices and termination due to late rent payment, including the mandatory 30-day payment deadline and formal notice requirements
Swiss Code of Obligations (Art. 257-257h): General provisions regarding rent payment obligations, due dates, and consequences of default in rental agreements
Federal Act on Debt Collection and Bankruptcy (SchKG): Regulates the debt collection process and procedures if rent remains unpaid after the notice period
Swiss Civil Code (Art. 641): Defines property rights and their exercise, relevant for landlord's rights in rent collection
Cantonal Rental Laws: Local regulations that may impose additional requirements for rent collection notices and tenant protection measures
Swiss Tenancy Law (Mietrecht): Specific regulations governing the landlord-tenant relationship, including communication requirements and tenant rights
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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