Late Fee Notice Template for Netherlands

The Late Fee Notice is a crucial document in the Dutch debt collection process, used when payments become overdue and additional charges need to be formally communicated to the debtor. This document becomes necessary after the initial payment term has expired and before proceeding with more severe collection measures. Under Dutch law, particularly the WIK (Wet Incassokosten) and the Dutch Civil Code, creditors must provide clear written notice of late fees and collection costs before these can be legally enforced. The notice includes specific calculations for statutory interest (wettelijke rente) and standardized collection costs based on the principal amount. It's essential for both B2B and B2C transactions, though the requirements and tone may vary depending on the relationship type. The document serves both as a formal reminder and a legal prerequisite for further collection actions.

1. Sender Details: Full company/individual name, address, and contact information of the creditor

2. Recipient Details: Full name and address of the debtor, including any reference numbers

3. Date: Current date and date of the original invoice

4. Subject Line: Clear indication that this is a Late Fee Notice (Betalingsherinnering met aanmaning)

5. Original Debt Reference: Details of the original invoice including invoice number, date, and amount

6. Payment Status: Statement of current payment status and days overdue

7. Late Fee Calculation: Breakdown of statutory interest (wettelijke rente) and collection costs according to WIK

8. Total Amount Due: Clear statement of total amount including original debt, interest, and collection costs

9. Payment Instructions: Bank account details and payment deadline (typically 14 days)

10. Legal Notice: Statement about legal consequences if payment is not received by the deadline