Time And Management Contract Template for Canada

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Key Requirements PROMPT example:

Time And Management Contract

"I need a Time and Management Contract for a large hospital construction project in Ontario, starting March 2025, where the management contractor will be responsible for coordinating multiple trade contractors and providing full project management services with a strong emphasis on healthcare facility compliance requirements."

Document background
This Time and Management Contract is designed for use in Canadian construction and infrastructure projects where traditional fixed-price contracts may not be suitable due to project complexity, uncertainty in scope, or need for flexible management approaches. The document establishes the framework for professional project management services, detailing the contractor's responsibilities, payment mechanisms based on time spent and management fees, and project control procedures. It incorporates requirements from relevant provincial construction acts, professional services regulations, and federal labor laws, making it suitable for various project types across Canadian jurisdictions. The contract is particularly valuable for projects requiring experienced management oversight, detailed cost control, and professional administration of multiple stakeholders and subcontractors.
Suggested Sections

1. Parties: Identification and details of the Owner/Client and the Management Contractor

2. Background: Context of the agreement and brief project overview

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of management services to be provided

5. Duration and Time Frames: Project timeline, commencement date, and completion dates

6. Payment Terms: Management fee structure, payment schedule, and reimbursable expenses

7. Contractor's Obligations: Key responsibilities and duties of the management contractor

8. Client's Obligations: Responsibilities and obligations of the owner/client

9. Project Management Procedures: Processes for project administration, reporting, and coordination

10. Personnel and Subcontracting: Requirements for key personnel and subcontractor engagement

11. Changes and Variations: Procedures for managing changes to scope or services

12. Insurance and Liability: Insurance requirements and liability limitations

13. Termination: Conditions and procedures for contract termination

14. Dispute Resolution: Procedures for resolving disputes between parties

15. General Provisions: Standard legal clauses including notices, governing law, and entire agreement

Optional Sections

1. Value Engineering Services: Include when the contractor is required to provide cost optimization and value engineering services

2. Design Management: Include when the contractor has responsibilities for managing design consultants

3. Procurement Services: Include when the contractor is responsible for procurement management

4. Quality Management System: Include when specific quality management procedures are required

5. Sustainability Requirements: Include when the project has specific environmental or sustainability objectives

6. Building Information Modeling (BIM): Include when BIM is required for project delivery

7. Security Requirements: Include for projects with specific security protocols or clearance requirements

8. Force Majeure: Include detailed force majeure provisions for high-risk or long-term projects

Suggested Schedules

1. Schedule A - Scope of Services: Detailed breakdown of management services and deliverables

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment terms

3. Schedule C - Project Schedule: Detailed project timeline and milestones

4. Schedule D - Key Personnel: List of key personnel and their roles/responsibilities

5. Schedule E - Required Reports: List and format of required project reports and documentation

6. Schedule F - Client's Requirements: Detailed client specifications and requirements

7. Schedule G - Project Specific Requirements: Special requirements or conditions specific to the project

8. Appendix 1 - Standard Forms: Templates for project documentation and reporting

9. Appendix 2 - Insurance Requirements: Detailed insurance specifications and certificates

10. Appendix 3 - Health and Safety Requirements: Health and safety procedures and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Construction

Infrastructure

Real Estate Development

Industrial

Commercial

Institutional

Healthcare

Education

Transportation

Energy

Mining

Municipal Works

Relevant Teams

Legal

Commercial

Operations

Project Management

Construction Management

Procurement

Finance

Risk Management

Contract Administration

Technical Services

Relevant Roles

Project Director

Construction Manager

Project Manager

Contract Administrator

Commercial Manager

Quantity Surveyor

Cost Manager

Construction Director

Legal Counsel

Risk Manager

Procurement Manager

Client Representative

Operations Director

Technical Director

Finance Manager

Industries
Construction Act (Ontario) / Similar Provincial Lien Acts: Governs construction contracts, payment terms, and lien rights in construction projects. Each province has its own version of this legislation.
Canada Labour Code: Federal legislation governing employment standards, workplace safety, and labor relations, particularly relevant for managing workforce and setting working hours.
Provincial Employment Standards Acts: Provincial laws setting minimum standards for employment terms, working conditions, and compensation.
Excise Tax Act (GST/HST): Federal legislation governing taxation of services, including management services and construction-related activities.
Professional Engineers Act / Similar Professional Acts: Provincial legislation governing professional services in construction and project management, including licensing and professional responsibility requirements.
Contract and Commercial Law: Common law principles governing contract formation, interpretation, and enforcement in Canada.
Insurance Act: Provincial legislation governing insurance requirements and professional liability coverage.
Provincial Workers' Compensation Acts: Legislation governing workplace injury compensation and insurance requirements for construction and management projects.
Competition Act: Federal legislation ensuring fair competition in business practices and service provision.
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy legislation relevant for handling personal and business information in contract administration.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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