Short Form Property Management Agreement Template for Canada

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Key Requirements PROMPT example:

Short Form Property Management Agreement

"I need a Short Form Property Management Agreement for my 12-unit residential apartment building in Toronto, with a management fee of 5% of gross rental income, starting March 1, 2025, including provisions for emergency maintenance up to $2,000 without owner approval."

Document background
The Short Form Property Management Agreement serves as a fundamental legal instrument in Canadian real estate management, designed for situations where a comprehensive long-form agreement may be unnecessary. This document is typically used for single properties or smaller portfolios where the management arrangement is straightforward and doesn't require complex provisions. It establishes the essential framework for professional property management services while ensuring compliance with Canadian federal and provincial regulations. The agreement covers key aspects such as management duties, fee structures, reporting requirements, and termination provisions, while remaining concise and accessible. It's particularly suitable for individual property owners, small to medium-sized management companies, and situations where the scope of management services is well-defined and standard.
Suggested Sections

1. Parties: Identification of the Property Owner and the Property Manager, including full legal names and addresses

2. Background: Brief context of the agreement and identification of the property to be managed

3. Definitions: Key terms used throughout the agreement

4. Appointment and Authority: Formal appointment of the property manager and scope of their authority

5. Term and Termination: Duration of the agreement and conditions for termination

6. Manager's Duties: Core responsibilities of the property manager including maintenance, tenant relations, and financial management

7. Owner's Obligations: Key responsibilities and commitments of the property owner

8. Compensation: Management fees, payment terms, and additional compensation structures

9. Insurance and Liability: Required insurance coverage and allocation of liability

10. General Provisions: Standard clauses including governing law, notices, and amendment procedures

Optional Sections

1. Emergency Services: Additional provisions for emergency response procedures and authority, recommended for residential properties

2. Environmental Matters: Specific environmental obligations and compliance requirements, important for properties with environmental considerations

3. Capital Improvements: Procedures for major property improvements and renovations, useful for properties anticipating significant upgrades

4. Property Marketing: Specific provisions for marketing vacant units, recommended for properties with high turnover

5. Sub-Contracting: Terms governing the manager's ability to engage third-party contractors, important for larger properties

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the managed property including address, units, and specific features

2. Schedule B - Management Fee Structure: Detailed breakdown of all fees, commissions, and payment terms

3. Schedule C - Maintenance and Repair Authority Limits: Spending limits and approval requirements for various types of repairs and maintenance

4. Schedule D - Required Reports: List and frequency of required financial and operational reports

5. Appendix 1 - Emergency Contacts: List of emergency contacts for both owner and manager

6. Appendix 2 - Approved Contractors: Pre-approved list of contractors and service providers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Commercial Real Estate

Residential Real Estate

Retail Property

Office Property

Multi-family Housing

Asset Management

Facilities Management

Relevant Teams

Legal

Real Estate Operations

Property Management

Asset Management

Facilities Management

Contract Administration

Risk Management

Operations

Compliance

Real Estate Services

Relevant Roles

Property Manager

Real Estate Manager

Asset Manager

Facilities Manager

Property Owner

Real Estate Investor

Operations Manager

Portfolio Manager

Legal Counsel

Real Estate Administrator

Building Manager

Property Management Director

Real Estate Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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