Room Lease Agreement Template for Canada

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Key Requirements PROMPT example:

Room Lease Agreement

"I need a Room Lease Agreement for a furnished bedroom in my 3-bedroom house near the university, with specific provisions for student tenants and a lease term starting January 1, 2025, including clauses about quiet hours during exam periods and shared utility costs."

Document background
The Room Lease Agreement is essential for situations where a landlord wishes to rent out individual rooms within a larger property in Canada. This type of agreement is commonly used in shared houses, student accommodations, or boarding houses where tenants have private sleeping quarters but share common facilities such as kitchens, bathrooms, or living areas. The document must comply with provincial residential tenancy laws while addressing the specific challenges of shared living arrangements. It includes provisions for rent, security deposits, utilities, use of common areas, maintenance responsibilities, and house rules. A properly drafted Room Lease Agreement helps prevent disputes by clearly defining the boundaries between private and shared spaces, establishing responsibilities for both landlord and tenant, and setting expectations for communal living. This agreement is particularly relevant in urban areas with high housing costs, university towns, and locations where shared housing arrangements are common.
Suggested Sections

1. Parties: Identification of the landlord and tenant, including full legal names and contact information

2. Background: Brief context about the property and purpose of the agreement

3. Definitions: Key terms used throughout the agreement including 'Property', 'Common Areas', 'Room', 'Term', etc.

4. Room Details: Specific description of the room being leased, including location within the property and any exclusive-use areas

5. Term and Renewal: Duration of the lease, start and end dates, and any renewal options

6. Rent and Payment Terms: Monthly rent amount, payment methods, due dates, and late payment penalties

7. Security Deposit: Amount, terms of holding, and conditions for return of the security deposit

8. Utilities and Services: Responsibility for utilities, included services, and payment arrangements

9. Use of Property: Permitted use of the room and common areas, house rules, and restrictions

10. Maintenance and Repairs: Responsibilities for maintenance, cleaning, and repairs of the room and common areas

11. Access and Privacy: Landlord's right of entry, notice requirements, and tenant's right to privacy

12. Insurance and Liability: Insurance requirements and liability allocation between parties

13. Default and Remedies: Events of default and available remedies for both parties

14. Termination: Grounds for termination, notice requirements, and move-out procedures

15. General Provisions: Standard legal clauses including governing law, notices, and amendment procedures

Optional Sections

1. Roommate Relations: Rules regarding interaction with other tenants, to be included when renting a room in a shared house

2. Parking: Terms for parking space use, if parking is available and included in the lease

3. Pet Policy: Rules and additional deposits for pets, if pets are permitted

4. Smoking Policy: Specific rules about smoking or vaping, if different from standard no-smoking policy

5. Subletting and Assignment: Terms for subletting or assigning the room, if permitted

6. Internet and Cable: Terms for shared internet and cable services, if provided

7. Furnished Room Provisions: Inventory and conditions for furnished rooms, if applicable

8. Storage Space: Terms for use of additional storage space, if provided

9. Meal Plan: Terms for included meal services, if provided (e.g., in boarding house situations)

10. Guest Policy: Specific rules about overnight guests or visitors, if different from standard policies

Suggested Schedules

1. Schedule A - Room Condition Report: Detailed description of the room's condition at move-in, including photos and noted deficiencies

2. Schedule B - House Rules: Comprehensive list of house rules and regulations

3. Schedule C - Inventory List: List of furniture and items included with the room, if furnished

4. Schedule D - Fee Schedule: Breakdown of all fees, including rent, utilities, and any additional services

5. Schedule E - Maintenance Schedule: Schedule of regular maintenance and cleaning responsibilities

6. Appendix 1 - Floor Plan: Floor plan showing the leased room and common areas

7. Appendix 2 - Required Notices: Copies of any legally required notices or disclosures

8. Appendix 3 - Emergency Procedures: Emergency contact information and evacuation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Residential Real Estate

Student Housing

Shared Accommodation

Property Management

Real Estate Services

Housing Services

Rental Property Investment

Hospitality

Educational Housing

Relevant Teams

Legal

Property Management

Operations

Residential Leasing

Tenant Relations

Asset Management

Compliance

Facilities Management

Student Housing

Administration

Relevant Roles

Property Manager

Real Estate Agent

Leasing Coordinator

Housing Administrator

Residential Property Manager

Student Housing Coordinator

Tenant Relations Manager

Legal Counsel

Compliance Officer

Operations Manager

Housing Director

Facilities Manager

Asset Manager

Property Administrator

Industries
Residential Tenancies Act: Provincial legislation that governs the relationship between landlords and tenants, including rights and responsibilities, rent increases, evictions, and dispute resolution processes
Canadian Human Rights Act: Federal legislation that prohibits discrimination in rental housing based on protected grounds such as race, nationality, ethnic origin, religion, age, family status, disability, or sexual orientation
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy legislation that governs how private sector organizations collect, use, and disclose personal information in commercial activities
National Building Code of Canada: Federal guidelines for building standards, safety requirements, and minimum living conditions that must be maintained in residential properties
Provincial Fire Code: Provincial regulations regarding fire safety standards, smoke detectors, fire exits, and other safety requirements for residential properties
Provincial Health Protection Act: Provincial legislation that sets standards for health and safety in residential properties, including maintenance, pest control, and sanitation requirements
Provincial Security Deposit Legislation: Provincial rules governing the collection, holding, and return of security deposits, including maximum amounts and interest requirements
Provincial Rent Control Regulations: Provincial laws that regulate rent increases, including maximum allowable annual increases and notice requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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