Monthly Retainer Agreement Template for Canada

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Key Requirements PROMPT example:

Monthly Retainer Agreement

"I need a Monthly Retainer Agreement for my digital marketing agency based in Ontario, providing social media management and content creation services to small businesses, with a minimum commitment of 6 months starting January 2025."

Document background
The Monthly Retainer Agreement is designed for situations where professional services are provided on an ongoing basis rather than as one-off projects. This document is particularly useful in Canadian business contexts where service providers wish to establish predictable revenue streams and clients seek to secure reliable access to professional services. The agreement typically includes detailed provisions for service scope, performance standards, and payment terms, while ensuring compliance with Canadian federal and provincial regulations, including tax requirements and professional service standards. It's commonly used by consultants, agencies, law firms, and other professional service providers who provide regular, recurring services to their clients. The Monthly Retainer Agreement helps both parties by providing clear expectations, consistent pricing, and defined service levels while offering flexibility for long-term professional relationships.
Suggested Sections

1. Parties: Identification of the service provider and client, including full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intention to enter into a retainer arrangement

3. Definitions: Key terms used throughout the agreement defined for clarity and consistency

4. Scope of Services: Detailed description of the services to be provided under the retainer arrangement

5. Retainer Fee and Payment Terms: Monthly fee amount, payment schedule, invoicing process, and payment methods

6. Term and Renewal: Duration of the agreement and conditions for renewal

7. Service Provider's Obligations: Specific responsibilities and commitments of the service provider

8. Client's Obligations: Specific responsibilities and commitments of the client

9. Confidentiality: Obligations regarding confidential information handling and protection

10. Termination: Conditions and process for ending the agreement by either party

11. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

12. Execution: Signature blocks and execution details

Optional Sections

1. Intellectual Property Rights: Include when services involve creation of intellectual property or use of existing IP

2. Non-Solicitation: Add when there's a need to prevent either party from hiring the other's employees

3. Insurance Requirements: Include when specific insurance coverage needs to be maintained by either party

4. Data Protection: Add when personal data processing is involved in service delivery

5. Force Majeure: Include when there's a need to address unforeseeable circumstances

6. Dispute Resolution: Add when specific dispute resolution procedures (mediation/arbitration) are preferred

7. Service Levels: Include when specific performance metrics need to be maintained

8. Additional Services: Add when there's a need to specify how services beyond the retainer scope will be handled

Suggested Schedules

1. Schedule A - Detailed Scope of Services: Comprehensive breakdown of services included in the monthly retainer

2. Schedule B - Fee Schedule: Detailed breakdown of the monthly retainer fee and any additional charges

3. Schedule C - Service Level Requirements: Specific metrics and standards for service delivery if applicable

4. Schedule D - Key Personnel: List of key team members assigned to the client if applicable

5. Appendix 1 - Communication Protocol: Procedures for routine communications and escalations

6. Appendix 2 - Reporting Templates: Standard formats for regular reporting if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Legal Services

Consulting

Marketing and Advertising

IT Services

Business Advisory

Accounting Services

Design Services

Public Relations

Management Consulting

Digital Marketing

Software Development

Creative Services

Relevant Teams

Legal

Finance

Operations

Business Development

Client Services

Procurement

Contract Administration

Project Management

Account Management

Professional Services

Relevant Roles

Business Development Manager

Account Manager

Legal Counsel

Contract Manager

Chief Financial Officer

Operations Director

Managing Partner

Client Services Director

Professional Services Manager

Finance Manager

Business Owner

Procurement Manager

Project Manager

Service Delivery Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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