Payment Terms Agreement Template for Australia

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Key Requirements PROMPT example:

Payment Terms Agreement

"I need a Payment Terms Agreement for my Australian tech company that handles international payments from EU clients, with 30-day payment terms, including provisions for currency conversion and electronic payment systems to be implemented by March 2025."

Document background
The Payment Terms Agreement is essential for businesses operating in Australia that need to establish clear, legally-binding payment arrangements with their trading partners. This document is particularly relevant in the current business environment where payment timing and certainty are crucial for cash flow management. It addresses key requirements under Australian legislation, including the Payment Times Reporting Act 2020 and various state-specific security of payment laws. The agreement is designed to protect both parties by clearly defining payment obligations, methods, timelines, and consequences of default, while ensuring compliance with Australian regulatory requirements. It's commonly used in ongoing business relationships where regular payments are involved, or in situations where specific payment terms need to be established separate from main service or supply agreements.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including their legal names, ABNs, and registered addresses

2. Background: Context of the agreement, existing relationship between parties, and purpose of establishing payment terms

3. Definitions: Definitions of key terms used throughout the agreement, including payment-related terminology

4. Payment Terms: Core payment obligations, including amounts, currencies, and payment frequency

5. Payment Methods: Accepted methods of payment and processing details

6. Payment Timeline: Due dates, grace periods, and when payments are considered received

7. Invoicing Requirements: Invoice format, content requirements, and submission process

8. Late Payment Consequences: Interest charges, penalties, and other consequences of late or missed payments

9. Dispute Resolution: Process for handling payment disputes and discrepancies

10. Term and Termination: Duration of the agreement and conditions for termination

11. General Provisions: Standard legal provisions including governing law, notices, and amendments

Optional Sections

1. Credit Terms: Specific terms for credit arrangements, used when credit facilities are part of the agreement

2. Security Arrangements: Details of any security or guarantees required, used when payment security is needed

3. Volume Discounts: Structure of volume-based discounts or rebates, used for bulk purchasing arrangements

4. Electronic Payment Systems: Specific provisions for electronic payment platforms or systems, used when implementing specific payment technologies

5. International Payments: Additional terms for international transactions, used when parties are in different countries

6. Force Majeure: Provisions for payment obligations during unforeseen circumstances, used when needed for longer-term agreements

7. Third-Party Payments: Terms for payments made through or to third parties, used when payment arrangements involve intermediaries

Suggested Schedules

1. Schedule 1 - Payment Rates: Detailed breakdown of payment amounts, rates, or fee structures

2. Schedule 2 - Payment Processing Procedures: Step-by-step procedures for payment processing and reconciliation

3. Schedule 3 - Approved Payment Methods: List of accepted payment methods and associated processing requirements

4. Schedule 4 - Contact Details: Contact information for payment-related communications and escalations

5. Appendix A - Invoice Template: Standard invoice format and required information

6. Appendix B - Payment Dispute Form: Template for raising payment disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Retail

Manufacturing

Construction

Professional Services

Technology

Financial Services

Healthcare

Wholesale Distribution

E-commerce

Telecommunications

Mining

Agriculture

Transport and Logistics

Relevant Teams

Finance

Accounts Receivable

Accounts Payable

Legal

Procurement

Commercial

Treasury

Credit Control

Operations

Risk Management

Compliance

Relevant Roles

Chief Financial Officer

Finance Manager

Accounts Receivable Manager

Accounts Payable Manager

Commercial Manager

Contract Manager

Credit Controller

Treasury Manager

Financial Controller

Procurement Manager

Business Development Manager

Operations Manager

Legal Counsel

Compliance Officer

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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