Company Disclosure Letter Template for Australia

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Key Requirements PROMPT example:

Company Disclosure Letter

"I need a Company Disclosure Letter for the sale of my Australian technology company to a US buyer, scheduled for March 2025, with particular focus on intellectual property rights, employee share schemes, and data privacy compliance under both Australian and US regulations."

Document background

A Company Disclosure Letter is a critical document in Australian corporate transactions, typically used in mergers, acquisitions, investments, or other significant corporate deals. It serves as a comprehensive disclosure mechanism where the selling or disclosing company provides detailed information about exceptions to representations and warranties made in the main transaction agreement. The document is governed by Australian law, particularly the Corporations Act 2001 and relevant ASIC guidelines, and must comply with ASX requirements for listed entities. It typically includes disclosures about corporate matters, material contracts, litigation, regulatory compliance, intellectual property, employment matters, and other significant aspects of the business. The Company Disclosure Letter helps allocate risk between parties and can significantly influence transaction terms and pricing.

Suggested Sections

1. Date and Parties: Identification of the disclosing company and the recipient party, along with the date of disclosure

2. Introduction: Reference to the main transaction agreement and purpose of the disclosure letter

3. Definitions and Interpretation: Key terms used in the letter and how they should be interpreted, including cross-references to the main agreement

4. General Qualifications: Overall qualifying statements that apply to all disclosures in the letter

5. Disclosure Method: Explanation of how disclosures are organized and should be read

6. General Disclosures: Matters that apply generally to multiple representations or warranties

7. Specific Disclosures: Detailed exceptions to specific representations and warranties, organized by reference to the main agreement

Optional Sections

1. Supplemental Disclosures: Additional disclosures made after the initial disclosure letter but before closing, used when there's a significant gap between signing and closing

2. Confidentiality Provisions: Special confidentiality requirements for particularly sensitive disclosures, used when the letter contains highly confidential information

3. Third Party Consent Status: Status of required third-party consents related to disclosures, used when numerous third-party consents are relevant

4. Materiality Qualifications: Specific thresholds or standards for materiality, used when different from the main agreement

Suggested Schedules

1. Schedule 1 - Corporate Information: Detailed corporate information including shareholding structure, subsidiaries, and group companies

2. Schedule 2 - Material Contracts: List and details of material contracts affected by the disclosures

3. Schedule 3 - Intellectual Property: Details of IP rights, registrations, and related disputes or claims

4. Schedule 4 - Real Property: Details of owned and leased properties and related matters

5. Schedule 5 - Employment Matters: Employee-related disclosures including agreements, disputes, and benefits

6. Schedule 6 - Litigation and Claims: Details of ongoing or threatened litigation and material claims

7. Schedule 7 - Regulatory Matters: Regulatory compliance issues and communications with authorities

8. Schedule 8 - Financial Information: Additional financial disclosures and qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Mining and Resources

Technology

Healthcare

Manufacturing

Retail

Real Estate

Infrastructure

Energy

Telecommunications

Professional Services

Agriculture

Relevant Teams

Legal

Corporate Development

Mergers & Acquisitions

Finance

Compliance

Risk Management

Corporate Secretariat

Executive Leadership

Board

Due Diligence

Relevant Roles

Chief Executive Officer

Chief Financial Officer

General Counsel

Company Secretary

Head of Legal

Corporate Development Director

Mergers & Acquisitions Director

Due Diligence Manager

Risk and Compliance Manager

Board Director

Transaction Counsel

Legal Director

Corporate Finance Manager

Chief Operating Officer

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Agreement Not To Disclose Confidential Information

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Authors

Alex Denne

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