Company Disclosure Letter Template for Ireland

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Key Requirements PROMPT example:

Company Disclosure Letter

"I need a Company Disclosure Letter under Irish law for a technology company sale, where we're disclosing extensive IP rights and software licenses, with completion expected by March 2025."

Document background
A Company Disclosure Letter is an essential document in Irish corporate transactions, typically used alongside a Share Purchase Agreement or Asset Purchase Agreement. It serves as the seller's formal mechanism to disclose exceptions and qualifications to the warranties given in the main agreement. The document is crucial in Irish M&A practice as it helps allocate risk between parties and can provide a defense against future warranty claims. The letter includes both general disclosures (matters of public record or generally available information) and specific disclosures (detailed exceptions to particular warranties), often with supporting documentation in schedules. It requires input from various stakeholders who have detailed knowledge of the target business and must be prepared with careful consideration of Irish corporate law requirements and disclosure obligations.
Suggested Sections

1. Letter Header and Date: Formal letter heading including sender's and recipient's details and date

2. Reference to Main Agreement: Clear identification of the principal agreement to which the disclosure letter relates

3. Introduction and Purpose: Explanation of the letter's purpose and its relationship to the warranties in the main agreement

4. Basis of Disclosure: Statement of how disclosures are made and their effect on the warranties

5. General Disclosures: Matters generally available in public records or through specific sources that apply to all warranties

6. Specific Disclosures: Detailed disclosures organized to correspond with the warranties in the main agreement

7. Execution Block: Signature section for the parties

Optional Sections

1. Definitions and Interpretation: Required if terms used in the disclosure letter differ from or add to those in the main agreement

2. Data Room Reference: Include when disclosures refer to a data room, specifying the organization and indexing of the data room

3. Supplemental Disclosures: Section for additional disclosures made between signing and completion, if permitted by the main agreement

4. Fair Disclosure Statement: Additional language about what constitutes 'fair disclosure', if not covered in the main agreement

5. Materiality Qualifications: Specific statements about materiality thresholds for disclosures, if not covered in the main agreement

Suggested Schedules

1. Schedule 1 - General Disclosures: Detailed list of all general disclosures including public records and statutory filings

2. Schedule 2 - Specific Warranty Disclosures: Detailed disclosures organized by warranty number/reference from the main agreement

3. Schedule 3 - Data Room Index: Complete index of the data room contents if referenced in disclosures

4. Schedule 4 - Corporate Documents: Copies of relevant corporate documents referenced in the disclosures

5. Schedule 5 - Material Contracts: Copies or summaries of material contracts referenced in the disclosures

6. Schedule 6 - Property Information: Details of property-related disclosures including title documents and leases

7. Schedule 7 - Employee Information: Details of employment-related disclosures (with appropriate data protection measures)

8. Schedule 8 - Intellectual Property: Details of IP-related disclosures including registrations and licenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Real Estate

Retail

Professional Services

Energy

Telecommunications

Construction

Transportation

Media and Entertainment

Agriculture

Mining and Resources

Education

Relevant Teams

Legal

Finance

Corporate Development

Mergers & Acquisitions

Risk and Compliance

Company Secretariat

Executive Leadership

Due Diligence

Corporate Governance

Treasury

Relevant Roles

Chief Executive Officer

Chief Financial Officer

General Counsel

Corporate Lawyer

M&A Director

Legal Director

Company Secretary

Head of Legal

Corporate Development Director

Finance Director

Commercial Director

Risk Manager

Compliance Officer

Due Diligence Manager

Transaction Manager

Senior Legal Counsel

Board Director

Industries
Companies Act 2014: Primary legislation governing company law in Ireland, including disclosure obligations, corporate governance requirements, and statutory compliance matters
European Union (Disclosure of Non-Financial and Diversity Information by certain large undertakings and groups) Regulations 2017: Regulations requiring certain large companies to disclose non-financial information about their operations and policies
General Data Protection Regulation (GDPR): EU regulation governing the processing and disclosure of personal data, relevant when disclosure includes employee or customer information
Protected Disclosures Act 2014: Legislation protecting whistleblowers and governing how certain disclosures should be handled
Central Bank (Investment Market Conduct) Rules 2019: Relevant for regulated financial entities making disclosures, particularly regarding market conduct and regulatory compliance
Taxes Consolidation Act 1997: Primary tax legislation in Ireland, relevant for tax-related disclosures and warranties
Employment Equality Acts 1998-2015: Relevant for disclosures related to employment matters and potential discrimination issues
Competition Act 2002: Relevant for disclosures related to competition law compliance and market position
Land and Conveyancing Law Reform Act 2009: Relevant for disclosures related to property ownership, leases, and real estate matters
European Communities (Intellectual Property Rights) Regulations 2006: Important for disclosures related to intellectual property rights and potential infringements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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Irish law-governed Mutual NDA establishing reciprocal confidentiality obligations between parties, compliant with Irish and EU regulations.

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Company Disclosure Letter

An Irish law governed document that accompanies a main transaction agreement, providing formal disclosures against warranties and serving as a risk allocation mechanism.

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