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Resolution Meeting Minutes

Resolution Meeting Minutes Template for United Arab Emirates

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Key Requirements PROMPT example:

Resolution Meeting Minutes

"I need Resolution Meeting Minutes for an extraordinary board meeting scheduled for March 15, 2025, documenting the approval of a major acquisition and appointment of three new board members for our UAE-based technology company."

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Document background
Resolution Meeting Minutes are essential corporate documents required under UAE law to record and formalize decisions made during company meetings. These minutes must comply with the UAE Commercial Companies Law and related regulations, serving as official documentation of corporate governance activities. The document is used to record attendance, establish quorum, document discussions, and formally register resolutions passed during board meetings or shareholder assemblies. It plays a crucial role in maintaining corporate transparency, providing evidence of decision-making processes, and protecting the interests of all stakeholders. The minutes can be referenced for legal purposes, regulatory compliance, audit trails, and corporate history.
Suggested Sections

1. Meeting Details Header: Company name, meeting type (board/shareholders), date, time, location, and meeting reference number

2. Attendance: List of all present members, including directors, shareholders, or their representatives, secretary, and any invited attendees

3. Quorum Confirmation: Statement confirming that the required quorum was present as per the company's articles of association

4. Chairman and Secretary: Identification of the meeting's chairman and appointed secretary

5. Notice and Convening: Confirmation that proper notice was given or waived

6. Agenda: List of items to be discussed as circulated prior to the meeting

7. Previous Minutes: Confirmation of approval or amendments to previous meeting minutes

8. Discussions and Deliberations: Summary of key discussions on each agenda item

9. Resolutions: Clear statement of each resolution passed, including voting results

10. Close of Meeting: Time of meeting conclusion and signature provisions

Optional Sections

1. Declarations of Interest: Required when directors need to declare any interests in matters being discussed

2. Matters Arising: Include when there are updates on actions from previous meetings

3. Committee Reports: When committee updates or recommendations are presented

4. Reserved Matters: For decisions requiring special majority or specific shareholder approval

5. Dissenting Opinions: When any board member or shareholder requests their objection to be recorded

6. Next Meeting: When the date of the next meeting is set during the current meeting

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures

2. Proxy Forms: Copies of valid proxy forms presented at the meeting

3. Supporting Documents: Key documents referenced during discussions (financial statements, reports, etc.)

4. Presentation Materials: Copies of any presentations or materials shown during the meeting

5. Voting Records: Detailed breakdown of votes for each resolution if requested

6. Power of Attorney: If any attendees were representing others through power of attorney

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Real Estate

Manufacturing

Technology

Healthcare

Retail

Energy

Construction

Transportation

Professional Services

Telecommunications

Education

Hospitality

Mining

Agriculture

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Secretariat

Executive Office

Risk Management

Internal Audit

Corporate Affairs

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Board Director

Legal Counsel

Compliance Officer

Corporate Governance Manager

Managing Director

Board Chairman

Chief Financial Officer

Chief Legal Officer

Corporate Secretary

Governance Director

Executive Director

Non-Executive Director

Audit Committee Chairman

Risk Committee Member

Independent Director

Industries
UAE Federal Law No. 2 of 2015 (Commercial Companies Law): Primary legislation governing corporate entities in the UAE, including requirements for shareholder meetings, board meetings, and documentation of corporate decisions
Federal Law No. 32 of 2021: Latest amendment to the Commercial Companies Law, updating various corporate governance requirements and meeting procedures
SCA Resolution No. 3/RM of 2020: Covers corporate governance requirements for public joint-stock companies, including detailed provisions for meeting documentation and shareholder rights
UAE Federal Law No. 1 of 2006: Electronic Transactions and Commerce Law, relevant for electronic documentation and signatures in meeting minutes
DIFC Law No. 5 of 2018: Companies Law specific to Dubai International Financial Centre, relevant if the company is registered in DIFC, containing specific requirements for corporate documentation
UAE Corporate Governance Guide 2020: Guidelines issued by the SCA providing best practices for corporate governance including documentation of meetings and resolutions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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