Minutes Of Memorandum Template for United Arab Emirates

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Minutes Of Memorandum

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Minutes Of Memorandum

"I need a Minutes of Memorandum for our upcoming annual general meeting scheduled for March 15, 2025, which will address the approval of our company's expansion into Saudi Arabia and the appointment of three new board members for our Dubai-based LLC."

Document background
Minutes Of Memorandum is a crucial corporate governance document required under UAE law for recording official business meetings and decisions. This document type is mandated by the UAE Commercial Companies Law and is essential for maintaining proper corporate records, demonstrating regulatory compliance, and documenting key business decisions. It serves as legal evidence of corporate actions and is typically required for filing with government authorities, particularly the Department of Economic Development. The document must be maintained in both Arabic and English when necessary, and often requires proper authentication and notarization in accordance with UAE legal requirements. It's particularly important for corporate transparency, shareholder communications, and regulatory compliance.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (e.g., board meeting, general assembly)

2. Attendance: List of all present members, including board members, shareholders, and any invited participants or observers

3. Quorum Confirmation: Statement confirming that the required quorum was present for the meeting to be valid

4. Agenda: Itemized list of topics to be discussed during the meeting

5. Previous Minutes: Confirmation of approval of previous meeting's minutes

6. Discussions and Deliberations: Detailed record of the main points discussed for each agenda item

7. Resolutions: Clear statement of all decisions made and resolutions passed during the meeting

8. Voting Results: Record of how votes were cast for each resolution, including numbers for and against

9. Meeting Closure: Time of meeting conclusion and any closing remarks

10. Authentication: Signatures of the chairman and secretary, and any required official stamps

Optional Sections

1. Matters Arising: Discussion of any matters arising from previous minutes - include if there are follow-up items from previous meetings

2. Declarations of Interest: Record of any conflicts of interest declared by participants - required if there are relevant disclosures

3. Committee Reports: Summaries of any committee reports presented - include if committees are reporting at the meeting

4. Future Actions: List of agreed actions and responsibilities - include if specific tasks are assigned

5. Next Meeting: Details of the next scheduled meeting - include if confirmed during current meeting

Suggested Schedules

1. Attendance Register: Detailed list of attendees with their signatures

2. Proxy Forms: Copies of any proxy forms submitted for the meeting

3. Supporting Documents: Any documents referenced during the meeting or relevant to resolutions passed

4. Presentation Materials: Copies of any presentations or reports presented during the meeting

5. Voting Records: Detailed breakdown of voting results if multiple or complex resolutions were passed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Real Estate and Construction

Manufacturing

Technology and Communications

Healthcare

Retail and Consumer Goods

Energy and Utilities

Professional Services

Hospitality and Tourism

Transportation and Logistics

Education

Media and Entertainment

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Administrative

Executive Office

Corporate Affairs

Board Support

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Legal Counsel

Compliance Officer

Board Director

Managing Director

Corporate Governance Officer

Legal Manager

Board Chairman

Chief Legal Officer

Administrative Manager

Corporate Affairs Manager

Executive Secretary

Governance Risk and Compliance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Staff Meeting Notes

UAE-compliant official record of staff meeting proceedings, discussions, and decisions, adhering to local corporate governance requirements.

find out more

Minutes Of Memorandum

A formal document under UAE law recording corporate meeting proceedings, discussions, and resolutions in compliance with UAE Commercial Companies Law.

find out more

Closing Of Meeting Minutes

Official UAE corporate document recording meeting proceedings and decisions, compliant with UAE Federal Law No. 32 of 2021.

find out more

Weekly Meeting Notes

UAE-compliant template for documenting weekly meeting proceedings, decisions, and action items in accordance with local corporate governance requirements.

find out more

Company Minutes

Official record of corporate meeting proceedings and decisions in the UAE, compliant with local commercial law requirements.

find out more

Risk Management Committee Minutes

Official minutes documenting Risk Management Committee proceedings and decisions, structured according to UAE corporate governance requirements.

find out more

General Meeting Minutes

Official minutes documenting shareholder general meeting proceedings and resolutions under UAE Companies Law, serving as the legal record of corporate decisions.

find out more

Club Meeting Minutes

Official record of club meeting proceedings and decisions, compliant with UAE Federal regulations on associations and documentation.

find out more

Site Meeting Minutes

Official record of construction site meetings in the UAE, documenting project progress, decisions, and actions in compliance with UAE construction laws.

find out more

Short Form Of Minutes Of Meeting

A UAE-compliant document recording key meeting proceedings, decisions, and action items in accordance with local corporate governance requirements.

find out more

Minutes Of Meeting Discussion Points

UAE-compliant template for documenting meeting discussions, decisions, and action items in accordance with local corporate governance requirements.

find out more

In Camera Meeting Minutes

Confidential meeting minutes document for closed-door sessions in UAE organizations, governed by UAE Federal Law No. 32 of 2021, recording sensitive corporate discussions and decisions.

find out more

Executive Meeting Minutes

Official record of executive-level meeting proceedings and decisions, compliant with UAE corporate law and governance requirements.

find out more

Scrum Meeting Minutes

UAE-compliant documentation of daily Scrum meetings, capturing team updates, progress, and actions while adhering to local business documentation requirements.

find out more

Resolution Meeting Minutes

UAE-compliant official record of corporate meeting proceedings, discussions, and resolutions, adhering to local corporate governance requirements.

find out more

Monthly Minutes

UAE-compliant corporate minutes documenting monthly meeting proceedings, decisions, and actions under UAE Federal Law No. 32 of 2021.

find out more

New Business In Meeting Minutes

UAE-compliant meeting minutes document recording initial business proceedings and decisions, aligned with UAE Commercial Companies Law requirements.

find out more

Meeting Minutes For LLC

Official record of UAE LLC meeting proceedings, discussions, and resolutions, compliant with UAE Federal Commercial Companies Law requirements.

find out more

First Meeting Minutes

A legal record of the inaugural company meeting in the UAE, documenting key corporate governance decisions and initial business arrangements.

find out more

Secretary Meeting Minutes

UAE-compliant official record of corporate meeting proceedings, discussions, and decisions, adhering to local corporate governance requirements.

find out more

Trust Meeting Minutes

Official record of trust board meeting proceedings and decisions in the UAE, compliant with Federal Decree-Law No. 19 of 2020 and relevant free zone regulations.

find out more

Kick Off Meeting Minutes

UAE-compliant meeting minutes document recording key decisions, responsibilities and action items from the project initiation meeting.

find out more

Decision Minutes

Official document recording corporate meeting decisions and resolutions in compliance with UAE commercial law requirements.

find out more

Annual Meeting Minutes

Official record of a company's Annual General Meeting proceedings and resolutions in the UAE, complying with Federal Law No. 32 of 2021.

find out more

Informal Meeting Minutes

UAE-compliant meeting minutes document capturing key discussions, decisions, and action items from business meetings, adhering to local documentation requirements.

find out more

Family Meeting Minutes

UAE-compliant document recording family meeting proceedings, decisions, and action items, essential for family governance and business documentation.

find out more

Project Meeting Minutes

UAE-compliant official record of project meeting discussions, decisions, and actions, serving as a legally considerable document for project documentation and stakeholder communication.

find out more

Departmental Meeting Minutes

UAE-compliant official record of departmental meeting proceedings, discussions, and decisions, serving as a legal document for organizational governance and accountability.

find out more

Sales Meeting Minutes

UAE-compliant formal record of sales meeting discussions, decisions, and action items, serving as an official business document under UAE commercial law.

find out more

Construction Meeting Minutes

Official record of construction project meetings in UAE, documenting key decisions and actions in compliance with UAE Federal Law.

find out more

Action Minutes

UAE-compliant Action Minutes document recording official meeting decisions and actions, following UAE Federal Law requirements.

find out more

Committee Minutes

Official record of committee proceedings and decisions in UAE organizations, compliant with UAE Federal Law No. 32 of 2021 and corporate governance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.