Event Participation Waiver Form Template for United Arab Emirates

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Event Participation Waiver Form

"I need an Event Participation Waiver Form for a high-risk adventure sports competition in Dubai happening in March 2025, which must include specific provisions for equipment safety, medical clearance requirements, and media rights for live streaming."

Document background

The Event Participation Waiver Form is a crucial document used in the United Arab Emirates for managing liability and risk in organized events. This document serves as a legal agreement between event organizers and participants, establishing clear terms and conditions while complying with UAE civil law and Sharia principles. It is essential for any organization hosting events where participants engage in activities that carry inherent risks. The form includes comprehensive sections covering participant information, risk acknowledgment, liability waivers, medical declarations, and consent provisions. It must be provided in both Arabic and English to comply with UAE requirements and ensure proper understanding by all parties. The document is designed to protect event organizers while maintaining fairness and transparency for participants, taking into account specific UAE legal constraints on liability waivers.

Suggested Sections

1. Participant Information: Section for collecting participant's full legal name, Emirates ID/passport number, contact details, and emergency contact information

2. Event Details: Specific information about the event, including date, location, nature of activities, and potential risks

3. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event participation

4. Assumption of Risk: Participant's explicit acknowledgment and acceptance of the risks involved

5. Release of Liability: Waiver of liability claims against the organizer, within the bounds of UAE law

6. Medical Declaration: Participant's declaration of physical fitness and disclosure of relevant medical conditions

7. Code of Conduct: Expected behavior and compliance with event rules and regulations

8. Media Release: Permission for photography and video recording during the event

9. Governing Law: Specification of UAE law as governing law and jurisdiction

10. Execution: Signature blocks, date, and witness sections

Optional Sections

1. Parent/Guardian Consent: Required only for participants under 21 years of age as per UAE law

2. Special Equipment Declaration: Required for events involving specialized equipment or gear

3. Insurance Requirements: Details of required insurance coverage, if applicable for high-risk events

4. COVID-19 Declaration: Health declarations and compliance with current UAE COVID-19 protocols if still relevant

5. Translation Declaration: Required when the participant requires translation of the waiver content

6. Group Participation: Additional terms for participants joining as part of a group or team

Suggested Schedules

1. Schedule A - Event Rules and Regulations: Detailed rules and regulations specific to the event

2. Schedule B - Emergency Procedures: Emergency protocols and contact information

3. Schedule C - Medical Questionnaire: Detailed health and medical history form if required for the event

4. Appendix 1 - Event Map and Facilities: Layout of the event venue and available facilities

5. Appendix 2 - Safety Equipment Requirements: List of required safety equipment and proper usage guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Sports and Recreation

Entertainment

Education

Corporate Events

Tourism and Hospitality

Cultural Events

Adventure Sports

Fitness and Wellness

Exhibitions and Conferences

Performing Arts

Relevant Teams

Legal

Operations

Risk Management

Compliance

Events

Customer Relations

Health and Safety

Insurance

Corporate Communications

Facilities Management

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Compliance Officer

Operations Director

Safety Coordinator

Program Director

Venue Manager

Sports Director

Activities Coordinator

Corporate Events Manager

Insurance Manager

Customer Relations Manager

Health and Safety Officer

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