Employee Written Warning Form Template for United Arab Emirates

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Key Requirements PROMPT example:

Employee Written Warning Form

"I need an Employee Written Warning Form for a retail store employee who has had three instances of tardiness in January 2025, with this being their first written warning after verbal warnings; the document should be bilingual (Arabic and English) and include a performance improvement plan."

Document background

The Employee Written Warning Form is a critical HR document used within the United Arab Emirates employment framework, designed to comply with UAE Federal Law No. 33 of 2021 and related labor regulations. This document is typically utilized when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct that requires formal documentation and corrective action. The form serves multiple purposes: it provides clear communication of the issue, documents the disciplinary process for legal compliance, establishes a record for potential future actions, and outlines specific expectations for improvement. It should be used as part of a progressive discipline system, after verbal warnings have proven ineffective but before more severe disciplinary actions are considered. The document must be maintained in both Arabic and English when necessary, and should be stored in the employee's personnel file as per UAE labor law requirements.

Suggested Sections

1. Company Information Header: Company name, logo, address, and form identification number

2. Employee Details: Full name, employee ID, position, department, and date of joining

3. Warning Details: Date of warning, warning level (first/second/final), and specific violation reference

4. Description of Violation: Detailed account of the incident or behavior that prompted the warning, including dates and specific examples

5. Reference to Company Policy: Specific company policies or UAE Labor Law provisions that were violated

6. Required Corrective Action: Clear statement of expected behavior changes and improvements required from the employee

7. Consequences: Statement of potential consequences if behavior continues or improvements are not made

8. Employee Response Section: Space for employee to provide their comments or explanation regarding the warning

9. Acknowledgment and Signatures: Signature lines for the employee, supervisor, and HR representative, with date fields

Optional Sections

1. Previous Warnings Reference: Include when this is not the first warning, listing dates and nature of previous warnings

2. Performance Improvement Plan Reference: Include when the warning is accompanied by a formal Performance Improvement Plan

3. Witness Section: Include when the employee refuses to sign or when company policy requires a witness

4. Union Representative Section: Include if the employee is entitled to union representation under their contract

5. Translation Certification: Include when the form is provided in multiple languages (Arabic/English) to certify translation accuracy

Suggested Schedules

1. Evidence Attachments: Referenced documents, emails, or other evidence supporting the warning

2. Relevant Policy Excerpts: Copies of specific company policies or procedures that were violated

3. Previous Warning Records: Copies of any previous warnings referenced in the current warning

4. Performance Improvement Plan: Detailed plan for improvement if required alongside the warning

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Healthcare

Technology

Retail

Manufacturing

Construction

Education

Hospitality

Professional Services

Transportation and Logistics

Energy and Utilities

Real Estate

Telecommunications

Media and Entertainment

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Training and Development

Relevant Roles

Human Resources Manager

HR Director

HR Specialist

Department Manager

Line Supervisor

Operations Manager

General Manager

HR Business Partner

Compliance Officer

Legal Counsel

Department Director

Chief Human Resources Officer

Employee Relations Manager

HR Administrator

Training and Development Manager

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Let's create your Employee Written Warning Form

Authors

Alex Denne

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