Short Term Rental Management Agreement Template for South Africa

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Key Requirements PROMPT example:

Short Term Rental Management Agreement

"I need a Short Term Rental Management Agreement for my three-bedroom beachfront apartment in Cape Town, with a focus on luxury short-term rentals and premium guest services, including daily housekeeping and concierge services, starting from March 2025."

Document background
The Short Term Rental Management Agreement is essential for property owners seeking professional management of their short-term rental properties in South Africa. This agreement is particularly relevant given the growing short-term rental market and the need for professional property management services. The document complies with South African property law, including the Property Practitioners Act 22 of 2019 and related regulations. It is typically used when property owners want to delegate the day-to-day management of their rental properties to professional managers, including marketing, guest communications, maintenance, and financial management. The agreement becomes increasingly important with the rise of platforms like Airbnb and the professionalization of short-term rental management services. It provides clear guidelines for both parties and ensures compliance with local regulations while protecting the interests of both the property owner and the management company.
Suggested Sections

1. Parties: Identification of the Property Owner and the Property Management Company with full legal details

2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Duration: Formal appointment of the management company and term of the agreement

5. Property Manager's Services: Detailed description of core services to be provided by the property manager

6. Property Owner's Obligations: Responsibilities and obligations of the property owner

7. Financial Terms: Management fees, commission structures, and payment terms

8. Operating Procedures: Standard procedures for tenant screening, bookings, and property maintenance

9. Trust Account Management: Procedures for handling rental income and security deposits

10. Insurance and Liability: Insurance requirements and liability limitations

11. Termination: Conditions and procedures for termination of the agreement

12. General Provisions: Standard legal clauses including notices, governing law, and dispute resolution

Optional Sections

1. Marketing Services: Detailed marketing obligations if the manager is responsible for property promotion

2. Additional Services: Any extra services beyond standard management duties

3. Multiple Property Management: Special provisions when managing multiple properties for the same owner

4. Emergency Procedures: Specific procedures for handling emergencies if required

5. Reporting Requirements: Detailed reporting obligations if beyond standard financial reporting

6. Property Staff Management: If the manager is responsible for managing on-site staff

7. Short-Term Rental Platform Management: Specific provisions for managing listings on platforms like Airbnb

Suggested Schedules

1. Property Details: Detailed description of the property, including inventory and condition report

2. Fee Schedule: Detailed breakdown of all fees, charges, and commission structures

3. Service Level Agreement: Specific performance metrics and service standards

4. Maintenance Contractors: List of approved contractors and maintenance procedures

5. Property Rules: House rules and regulations for short-term tenants

6. Marketing Plan: Detailed marketing strategy and platforms to be used

7. Emergency Contacts: List of emergency contacts and procedures

8. Insurance Certificates: Copies of relevant insurance policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Hospitality

Tourism

Short-Term Rental

Property Investment

Holiday Accommodation

Serviced Accommodation

Relevant Teams

Legal

Operations

Property Management

Compliance

Real Estate

Business Development

Contracts Administration

Finance

Guest Relations

Facilities Management

Relevant Roles

Property Manager

Real Estate Agent

Operations Manager

Property Owner

Legal Counsel

Compliance Officer

Short-Term Rental Manager

Asset Manager

Property Portfolio Manager

Hospitality Manager

Business Development Manager

Contract Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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