Job Offer Cancellation Letter Template for South Africa

The Job Offer Cancellation Letter is a crucial document used when an organization needs to formally withdraw an employment offer previously extended to a candidate in South Africa. This document becomes necessary in various situations, such as changes in business circumstances, discovery of material misrepresentation in application documents, or failure to meet conditional offer requirements. The letter must comply with South African labor laws, including the Labour Relations Act and Employment Equity Act, while maintaining professional standards and minimizing legal exposure. It should clearly state the reason for cancellation, reference the original offer, and include any relevant terms regarding document returns or expense reimbursements. The document serves both as a formal communication tool and a legal record of the withdrawal decision.

1. Company Letterhead and Date: Official company letterhead including company details, registration numbers, and current date

2. Recipient Details: Full name and address of the candidate who received the original job offer

3. Subject Line: Clear indication that this is regarding the cancellation of job offer, including the position title and offer date

4. Reference to Original Offer: Details of the original job offer including the date it was made and position offered

5. Cancellation Statement: Clear and direct statement that the job offer is being withdrawn

6. Reason for Cancellation: Professional explanation of why the offer is being withdrawn, ensuring the reason is legal and non-discriminatory

7. Apology and Professional Closure: Professional apology for any inconvenience and good wishes for future endeavors

8. Signature Block: Official signature, name, and title of the authorized representative