Security Deposit Return Letter Template for United States

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Key Requirements PROMPT example:

Security Deposit Return Letter

"I need to draft a Security Deposit Return Letter for a tenant vacating my three-bedroom property on March 15, 2025, with $2,500 in deductions for repairs and cleaning from their original $5,000 deposit."

Document background

The Security Deposit Return Letter serves as official documentation when returning a tenant's security deposit at the end of a lease term. It is required by law in most U.S. jurisdictions and must be sent within state-mandated timeframes (typically 14-60 days after lease termination). The letter should include the original deposit amount, itemized deductions if any, and the final return amount. This document protects both landlords and tenants by providing clear documentation of the deposit return process and helps ensure compliance with state-specific landlord-tenant laws.

Suggested Sections

1. Date and Address Block: Current date and tenant's forwarding address for correspondence

2. Property Identification: Clear identification of the rental property address and lease period details

3. Deposit Amount Statement: Statement of the original security deposit amount and date received

4. Deduction Details: Itemized list of any deductions with specific amounts and reasons

5. Final Amount Statement: Net amount being returned after any deductions

6. Payment Method: Information about how and when the deposit will be returned

Optional Sections

1. Interest Statement: Details of interest earned on the security deposit, if required by state law

2. Dispute Process: Information about the tenant's rights and process to dispute any deductions

3. Inspection References: References to move-out inspection results and findings

Suggested Schedules

1. Itemized Deduction List: Detailed breakdown of all deductions with itemized costs

2. Repair Receipts: Copies of receipts or estimates for repairs or cleaning services

3. Inspection Photos: Photographic documentation of damage requiring repair or cleaning

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Return Amount Statement
Deduction Details
Payment Method
Return Timeline
Damage Assessment
Property Inspection
Interest Calculation
Dispute Resolution
Forwarding Address
Receipt Acknowledgment
State Law Compliance
Document References
Banking Details
Final Settlement

Relevant Industries

Real Estate
Property Management
Student Housing
Corporate Housing

Relevant Teams

Property Management
Legal
Finance
Operations
Tenant Services

Relevant Roles

Property Manager
Leasing Manager
Real Estate Asset Manager
Housing Coordinator
Tenant Relations Manager

Find the exact document you need

Application For Release Of Security Deposit

A formal U.S. document requesting the return of a security deposit after lease termination, subject to state landlord-tenant laws.

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Authors

Alex Denne

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