Committee Minutes Template for Qatar

Committee Minutes are essential corporate governance documents used to record formal meetings of organizational committees in Qatar. These documents must be prepared in accordance with Law No. 11 of 2015 (Commercial Companies Law) and other relevant regulations, including specific requirements for Qatar Financial Centre entities where applicable. Committee Minutes serve as the authoritative record of discussions, decisions, and actions taken during committee meetings, capturing crucial information such as attendance, voting results, and deliberations. They are vital for maintaining corporate transparency, ensuring regulatory compliance, and providing a legal record of organizational decision-making processes. The minutes must be maintained in both Arabic and English when required by law, and they form part of the company's official records that may be subject to regulatory review.

1. Meeting Details: Date, time, location (physical or virtual), and type of meeting

2. Attendance: List of committee members present, absent (with or without apologies), and other attendees including guests or advisors

3. Quorum Confirmation: Statement confirming that the required quorum was present for decision-making

4. Previous Minutes: Confirmation of approval of previous meeting minutes and any matters arising

5. Agenda Items: Numbered list of items discussed, including background information and context

6. Discussions and Deliberations: Summary of key points discussed for each agenda item

7. Decisions and Resolutions: Clear statement of all decisions made and resolutions passed, including voting results if applicable

8. Action Items: List of tasks assigned, responsible parties, and deadlines

9. Next Meeting: Date and time of the next scheduled meeting

10. Closure: Time of meeting conclusion and signature section for committee chair and secretary