All Countries
Corporate Governance
Committee Minutes

Committee Minutes Template for South Africa

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Committee Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Committee Minutes

"I need Committee Minutes for our quarterly Audit Committee meeting scheduled for March 15, 2025, which will review our annual financial statements and external auditor's report - the minutes must comply with JSE listing requirements."

Celebrated by
Collaborations with
Investors
Document background
Committee Minutes are essential governance documents used to record the proceedings, discussions, and decisions made during formal committee meetings in South African organizations. These minutes serve as the official legal record of committee activities, required under the Companies Act 71 of 2008 and various corporate governance frameworks. They are crucial for maintaining organizational transparency, accountability, and good governance practices. Committee Minutes typically include details of attendees, discussions, resolutions, and action items, and must be maintained in accordance with South African legal requirements for corporate record-keeping. They are particularly important for audit trails, decision-making documentation, and compliance with regulatory requirements across various types of committees such as audit, risk, remuneration, and social and ethics committees.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting (regular/special)

2. Attendance: List of present members, apologies, and invited guests

3. Quorum Confirmation: Statement confirming whether quorum requirements were met

4. Previous Minutes: Confirmation of previous meeting's minutes and matters arising

5. Agenda Items: Sequential listing and discussion of each agenda item

6. Decisions and Resolutions: Record of all formal decisions made and resolutions passed

7. Next Meeting: Date and time of next scheduled meeting

8. Closure: Time of meeting closure

9. Approval: Space for Chairperson's signature and date of approval

Optional Sections

1. Declaration of Interests: Required when members need to declare conflicts of interest for specific agenda items

2. Special Presentations: Summary of any presentations made to the committee by invited speakers or experts

3. Voting Records: Detailed voting results when formal voting takes place on specific matters

4. Action Items: List of tasks assigned, responsible persons, and deadlines

5. Risk Issues: Specific section for risk-related discussions in risk or audit committees

6. Committee Recommendations: When committee makes recommendations to another body (e.g., Board of Directors)

Suggested Schedules

1. Attendance Register: Signed attendance sheet of all participants

2. Supporting Documents: Key documents discussed during the meeting

3. Financial Reports: Financial statements or reports reviewed during the meeting

4. Presentation Materials: Copies of presentations made during the meeting

5. Tabled Reports: Reports submitted for committee review

6. Voting Records Appendix: Detailed voting results and ballot papers where applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Healthcare

Mining

Manufacturing

Education

Technology

Public Sector

Non-Profit Organizations

Professional Services

Retail

Real Estate

Energy

Telecommunications

Construction

Agriculture

Relevant Teams

Legal

Corporate Governance

Compliance

Risk Management

Administrative Support

Company Secretariat

Board Support

Executive Office

Internal Audit

Corporate Affairs

Relevant Roles

Company Secretary

Committee Chairperson

Board Member

Executive Director

Non-Executive Director

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Compliance Officer

Risk Manager

Corporate Governance Officer

Committee Secretary

Administrative Assistant

Governance Specialist

Board Administrator

Minutes Secretary

Industries
Companies Act 71 of 2008: Sets out requirements for maintaining company records, including minutes of all meetings. Section 73 specifically deals with board meetings and committee meetings, including requirements for recording minutes.
Promotion of Access to Information Act 2 of 2000 (PAIA): Governs the right of access to records and information, including committee minutes that may need to be made available to relevant stakeholders.
Protection of Personal Information Act 4 of 2013 (POPIA): Relevant when minutes contain personal information of individuals, requiring proper handling and protection of such information.
Electronic Communications and Transactions Act 25 of 2002: Applicable when minutes are stored or distributed electronically, ensuring legal validity of electronic documents and signatures.
Public Finance Management Act 1 of 1999: Relevant for committees in public entities or state-owned companies, setting requirements for record-keeping and accountability.
King IV Report on Corporate Governance: While not legislation, this corporate governance code provides important guidelines on committee operations and documentation requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Managing Committee Meeting

A formal South African corporate document recording proceedings and decisions of management committee meetings, compliant with local company law and governance requirements.

find out more

Minutes Of Meeting Of Incorporated Trustees

A legally compliant record of incorporated trustees' meeting proceedings and resolutions under South African trust law.

find out more

Workers Committee Minutes Of Meeting

Official record of Workers Committee meetings in South Africa, documenting worker-management discussions and decisions in compliance with South African labor laws.

find out more

Corporate Meeting Minutes

Template for recording corporate meeting proceedings in compliance with South African company law and governance requirements.

find out more

Risk Management Committee Minutes

Official minutes documenting Risk Management Committee proceedings and decisions in South Africa, aligned with Companies Act and King IV requirements.

find out more

Meeting Minutes Form

A South African compliant document for recording official meeting proceedings, decisions, and actions in accordance with local corporate governance requirements.

find out more

General Meeting Minutes

A formal record of corporate meeting proceedings compliant with South African Companies Act requirements and corporate governance standards.

find out more

Club Meeting Minutes

A formal record of club meeting proceedings and decisions in accordance with South African legal requirements.

find out more

Site Meeting Minutes

A formal record of construction project meetings in South Africa, documenting decisions, progress, and compliance with local construction regulations.

find out more

In Camera Meeting Minutes

South African corporate governance document recording confidential proceedings of private board or committee meetings, subject to local company law and governance requirements.

find out more

Executive Meeting Minutes

South African Executive Meeting Minutes documenting corporate decisions and proceedings in compliance with Companies Act requirements and King IV Code principles.

find out more

Community Meeting Minutes

Official record of community meeting proceedings and decisions in South Africa, compliant with local governance legislation and record-keeping requirements.

find out more

Minutes Of First Board Meeting After Incorporation

South African corporate document recording key decisions and appointments made at a company's first board meeting post-incorporation.

find out more

Minutes Of Board Meeting Of Private Company

Official record of a private company's board meeting proceedings and decisions in South Africa, compliant with the Companies Act 71 of 2008.

find out more

Monthly Minutes

A South African law-governed service agreement for professional minute-taking services, establishing terms for regular meeting documentation services.

find out more

New Business In Meeting Minutes

Official minutes documenting the inaugural meeting of a new business entity in South Africa, recording key founding decisions and appointments under South African company law.

find out more

Meeting Minutes For LLC

A legally required document under South African law that records the proceedings and decisions made during an LLC's official meetings.

find out more

Secretary Meeting Minutes

South African compliant meeting minutes template aligned with Companies Act requirements and corporate governance standards.

find out more

Research Meeting Minutes

Official documentation of research meetings in South Africa, recording key discussions and decisions while ensuring compliance with local research legislation.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions in South Africa, compliant with Trust Property Control Act requirements.

find out more

Kick Off Meeting Minutes

Official record of project initiation meeting proceedings and decisions, compliant with South African corporate governance requirements.

find out more

Association Meeting Minutes

Official record of an association meeting proceedings and decisions in South Africa, complying with local corporate governance and record-keeping requirements.

find out more

Decision Minutes

A formal South African corporate document recording official decisions made during organizational meetings, compliant with local company law requirements.

find out more

Annual Meeting Minutes

Official record of a company's annual general meeting proceedings and decisions, compliant with South African corporate law requirements.

find out more

Informal Meeting Minutes

A template for recording informal meeting proceedings in South African organizations, capturing key discussions and decisions while maintaining compliance with local business practices.

find out more

Family Meeting Minutes

A legally-compliant record of family meeting proceedings and decisions under South African law, documenting key discussions and resolutions for family governance purposes.

find out more

Project Meeting Minutes

A formal record of project meeting proceedings and decisions, compliant with South African corporate governance requirements and legislation.

find out more

Departmental Meeting Minutes

Official record of South African departmental meeting proceedings, decisions, and actions, compliant with national administrative law requirements.

find out more

Sales Meeting Minutes

A legally compliant record of sales meetings under South African law, documenting key sales discussions, decisions, and action items.

find out more

Construction Meeting Minutes

Legal record of construction project meetings in South Africa, documenting project progress, safety compliance, and key decisions.

find out more

Committee Minutes

A formal record of committee meetings and decisions in South Africa, compliant with the Companies Act and corporate governance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.