Salary Confidentiality Letter Template for New Zealand

The Salary Confidentiality Letter is a crucial document used in New Zealand workplaces to establish and maintain confidentiality around compensation information. This document becomes necessary when organizations need to formalize their expectations regarding the non-disclosure of salary information, particularly in environments where employees may have access to compensation details of colleagues or other staff members. The letter serves to protect sensitive business information while ensuring compliance with New Zealand's Employment Relations Act 2000 and Privacy Act 2020. It is particularly relevant in situations involving payroll staff, management positions, or roles with access to human resources information systems. The Salary Confidentiality Letter typically includes specific provisions about what constitutes confidential salary information, permitted disclosures, duration of obligations, and consequences of breach.

1. Letterhead and Date: Company letterhead with full legal name, address, and date of the letter

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a Salary Confidentiality Letter

4. Introduction: Context of the letter and identification of the parties

5. Confidential Information Definition: Clear definition of what constitutes confidential salary information

6. Confidentiality Obligations: Specific obligations regarding non-disclosure of salary information

7. Duration: Period for which the confidentiality obligations remain in effect

8. Consequences of Breach: Clear statement of consequences for breaching confidentiality

9. Acknowledgment: Space for employee signature and date to acknowledge understanding and acceptance