First Aid Needs Assessment Template for New Zealand

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Key Requirements PROMPT example:

First Aid Needs Assessment

"I need a First Aid Needs Assessment for my construction company with 150 employees across three sites in Auckland, including specific considerations for high-risk activities and working at heights."

Document background

The First Aid Needs Assessment is a crucial document required under New Zealand's workplace health and safety regulatory framework. It is designed to help organizations evaluate and implement appropriate first aid arrangements based on their specific workplace characteristics and risk profile. The assessment must be conducted by businesses of all sizes to ensure compliance with the Health and Safety at Work Act 2015 and related regulations. This document includes detailed analysis of workplace hazards, workforce characteristics, historical incident data, and specific industry requirements to determine appropriate first aid facilities, equipment, and personnel needs. Regular reviews and updates are required to maintain currency and effectiveness of first aid arrangements, particularly when there are significant changes to the workplace or identified risks.

Suggested Sections

1. 1. Assessment Details: Basic information including date of assessment, assessor details, and workplace location

2. 2. Workplace Description: Overview of the workplace including size, layout, number of workers, and operating hours

3. 3. Work Activities and Hazards: Identification and analysis of workplace activities, inherent risks, and potential injuries

4. 4. Workforce Characteristics: Analysis of workforce demographics, including specific health needs or conditions

5. 5. Historical Incident Analysis: Review of previous workplace incidents, accidents, and first aid interventions

6. 6. First Aid Requirements: Determination of required first aid facilities, equipment, and supplies

7. 7. First Aid Personnel: Assessment of required number of first aiders and training requirements

8. 8. Emergency Response Procedures: Procedures for emergency situations and first aid response

9. 9. Implementation Plan: Action plan for implementing first aid arrangements and timeline

10. 10. Review and Monitoring: Schedule and process for regular review of first aid arrangements

Optional Sections

1. Remote Work Considerations: Additional first aid requirements for remote or isolated workers

2. High-Risk Activities Assessment: Detailed assessment for workplaces with high-risk activities requiring specialized first aid arrangements

3. Multiple Location Requirements: Specific arrangements for organizations with multiple workplace locations

4. Shift Work Arrangements: Special considerations for workplaces operating outside normal business hours

5. Industry-Specific Requirements: Additional requirements based on specific industry regulations or standards

6. COVID-19 and Infectious Disease Considerations: Special first aid arrangements related to infectious disease control

Suggested Schedules

1. Schedule 1: First Aid Risk Matrix: Risk assessment matrix used to determine first aid requirements

2. Schedule 2: First Aid Equipment Checklist: Detailed list of required first aid supplies and equipment

3. Schedule 3: First Aider Register: Register of trained first aid personnel and certification details

4. Schedule 4: Incident Report Template: Template for recording first aid incidents and treatments

5. Appendix A: Emergency Contact Information: List of emergency contacts and medical services

6. Appendix B: Workplace Floor Plans: Floor plans showing location of first aid facilities and equipment

7. Appendix C: First Aid Procedures: Standard operating procedures for common first aid scenarios

8. Appendix D: Training Requirements: Detailed first aid training requirements and refresher schedules

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Construction

Healthcare

Education

Retail

Mining and Resources

Agriculture

Hospitality

Professional Services

Transportation and Logistics

Technology

Public Sector

Energy and Utilities

Financial Services

Telecommunications

Relevant Teams

Health and Safety

Human Resources

Operations

Facilities Management

Risk Management

Compliance

Quality Assurance

Emergency Response

Occupational Health

Site Management

Relevant Roles

Health and Safety Manager

Risk Management Officer

Workplace Health and Safety Coordinator

Operations Manager

Facility Manager

Human Resources Director

Compliance Officer

First Aid Officer

Emergency Response Coordinator

Site Supervisor

Business Owner

General Manager

Quality Assurance Manager

Project Manager

Plant Manager

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Authors

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