Display Screen Equipment Risk Assessment Template for New Zealand

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Display Screen Equipment Risk Assessment

"I need a Display Screen Equipment Risk Assessment template suitable for our software development company's transition to hybrid working in March 2025, covering both office and home workstation setups for 50 employees who use multiple monitors."

Document background

The Display Screen Equipment Risk Assessment is a crucial workplace health and safety document required under New Zealand legislation, particularly the Health and Safety at Work Act 2015 and associated regulations. This assessment should be conducted when new workstations are set up, when new employees start work, when significant changes are made to existing workstations, or when health issues related to display screen use are reported. The document provides a systematic approach to identifying, assessing, and controlling risks associated with prolonged display screen use, covering aspects such as equipment configuration, workspace ergonomics, environmental factors, and work patterns. It serves as both a compliance tool and a practical guide for maintaining workplace safety and employee wellbeing in modern office environments throughout New Zealand.

Suggested Sections

1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details

2. Workstation Details: Specific information about the workstation being assessed including equipment types and configuration

3. Display Screen Equipment Checklist: Systematic evaluation of screen positioning, height, distance, reflection, and clarity

4. Workspace Environment Assessment: Evaluation of lighting, noise, temperature, and other environmental factors

5. Posture and Ergonomics Assessment: Analysis of seating, desk setup, and user posture

6. Work Patterns: Assessment of daily screen time, break patterns, and task variation

7. Identified Hazards: List and description of all identified risks and hazards

8. Risk Evaluation: Assessment of risk levels for each identified hazard

9. Control Measures: Recommended actions to control or eliminate identified risks

10. Action Plan: Specific actions required, including timeframes and responsibilities

Optional Sections

1. Previous Assessment Review: Review of previous assessments and actions taken - include when this is a follow-up assessment

2. Special Requirements: Assessment of any specific needs due to disability or medical conditions - include when applicable

3. Remote Working Considerations: Additional assessment factors for home or remote working setups - include for remote workers

4. Multiple Workstation Assessment: Assessment for employees who use multiple workstations - include when applicable

5. Software Assessment: Evaluation of software usability and suitability - include for roles with specialized software requirements

Suggested Schedules

1. Appendix A: DSE Assessment Checklist: Detailed checklist used during the assessment process

2. Appendix B: Workstation Setup Guide: Visual guide for correct workstation setup and posture

3. Appendix C: Exercise Guide: Recommended exercises and stretches for DSE users

4. Appendix D: Risk Rating Matrix: Matrix used to evaluate and prioritize risks

5. Appendix E: Equipment Specifications: Technical specifications and requirements for DSE equipment

6. Appendix F: Reference Documents: Relevant legislation, guidelines, and standards referenced in the assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Financial Services

Professional Services

Public Sector

Education

Healthcare

Legal Services

Media and Communications

Manufacturing

Retail (Corporate Operations)

Telecommunications

Insurance

Engineering

Research and Development

Non-Profit Organizations

Relevant Teams

Health and Safety

Human Resources

Facilities Management

Information Technology

Operations

Compliance

Risk Management

Employee Relations

Occupational Health

Workplace Services

Relevant Roles

Health and Safety Manager

Occupational Health Advisor

Facilities Manager

HR Manager

Office Manager

IT Support Specialist

Workplace Ergonomist

Risk Assessment Officer

Compliance Manager

Operations Manager

Employee Relations Manager

Workplace Safety Coordinator

Environmental Health Officer

Corporate Wellness Manager

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Authors

Alex Denne

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