Defamation Demand Letter Template for New Zealand

The Defamation Demand Letter is a crucial preliminary document in New Zealand's legal framework for addressing reputational damage. It serves as the initial formal communication between parties when defamatory statements have been made, whether in print, online, or through other media. This document is typically used when informal attempts to resolve the issue have failed or when immediate formal action is necessary due to the severity of the defamation. The letter must comply with New Zealand's Defamation Act 1992 and related legislation, carefully documenting the alleged defamatory statements, providing evidence of their falsity, and outlining the specific harm caused. It represents a critical step before initiating court proceedings, potentially avoiding costly litigation if the matter can be resolved through the demands outlined in the letter.

1. Recipient Details: Full name and address of the recipient, including any relevant business or organizational affiliation

2. Subject Line: Clear indication that this is a formal defamation complaint

3. Identification of Defamatory Statement: Precise details of when, where, and how the defamatory statement was made or published

4. Factual Background: Clear explanation of why the statements are false and defamatory

5. Legal Basis: Reference to relevant sections of the Defamation Act 1992 and case law supporting the claim

6. Harm Caused: Description of reputational damage, financial loss, or other harm suffered

7. Demands: Clear statement of required actions (retraction, apology, removal of content, etc.) and timeline

8. Consequences: Statement of potential legal action if demands are not met

9. Response Timeline: Specific deadline for response and preferred method of communication