Defamation Demand Letter Template for Canada

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Defamation Demand Letter

"I need a Defamation Demand Letter to address false statements made about my tech company on social media platforms by a former employee in January 2025, demanding removal of posts and a public apology."

Document background
A Defamation Demand Letter is a crucial legal instrument in Canadian law used when an individual or organization has been subject to false statements that damage their reputation. This document is typically employed as the first formal step in addressing defamation, before initiating court proceedings. It serves multiple purposes: formally documenting the defamatory statements, demanding specific remedial actions (such as retractions or apologies), and establishing a paper trail for potential future litigation. The letter must be carefully crafted to comply with both federal and provincial defamation laws, including relevant Libel and Slander Acts. It's particularly important to send this type of letter promptly, as most Canadian provinces have limitation periods for defamation claims, typically ranging from 2-6 years depending on the jurisdiction.
Suggested Sections

1. Recipient Details and Date: Full name and address of the recipient, date of the letter

2. Subject Line: Clear indication that this is a formal demand regarding defamation

3. Introduction: Identify the sender and their legal representation if applicable

4. Statement of Facts: Specific details of when and where the defamatory statements were made

5. Legal Basis: Brief explanation of why the statements constitute defamation under Canadian law

6. Impact Statement: Description of harm caused to reputation, business, or personal life

7. Demands: Clear list of required actions (retraction, apology, removal of content, etc.)

8. Timeline: Specific deadline for compliance with demands

9. Legal Consequences: Statement of intended legal action if demands are not met

10. Closing: Professional closing with contact information for response

Optional Sections

1. Previous Communications: Reference to any previous attempts to resolve the matter

2. Third Party Notification: When defamatory content involves third-party platforms or publishers

3. Preservation Notice: Request to preserve all relevant evidence, particularly important for electronic communications

4. Additional Defendants: When multiple parties are involved in spreading the defamatory content

5. Monetary Demands: If seeking financial compensation for damages

6. Undertaking Request: Request for written undertaking to cease and desist future defamatory statements

Suggested Schedules

1. Schedule A - Evidence of Defamatory Statements: Copies or screenshots of the defamatory statements, publications, or posts

2. Schedule B - Timeline of Events: Chronological listing of relevant events and communications

3. Schedule C - Impact Evidence: Documentation of actual damages (lost business, cancelled contracts, etc.)

4. Schedule D - Previous Communications: Copies of any relevant previous correspondence between parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Media and Entertainment

Professional Services

Healthcare

Education

Retail and Consumer Goods

Technology

Financial Services

Hospitality

Non-Profit Organizations

Real Estate

Construction

Manufacturing

Relevant Teams

Legal

Corporate Communications

Public Relations

Executive Leadership

Risk Management

Compliance

Human Resources

Marketing

Media Relations

Brand Management

Relevant Roles

Chief Executive Officer

Legal Counsel

Corporate Communications Director

Public Relations Manager

Risk Management Officer

Compliance Officer

Human Resources Director

Business Development Manager

Marketing Director

Brand Manager

Reputation Management Specialist

Media Relations Manager

Chief Operating Officer

General Manager

Corporate Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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