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Statement Of Earnings Form

Statement Of Earnings Form Template for New Zealand

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Key Requirements PROMPT example:

Statement Of Earnings Form

"I need a Statement of Earnings Form template for our construction company that includes sections for various site allowances, overtime rates, and tool allowances, while ensuring compliance with New Zealand employment law for our weekly-paid workers starting January 2025."

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Document background
The Statement of Earnings Form is a crucial document required under New Zealand employment law that must be provided to employees with each wage or salary payment. This document is mandatory for all employment relationships and serves multiple purposes: it provides transparency in wage payments, helps employers maintain proper records as required by the Employment Relations Act 2000, and assists employees in understanding their pay calculations and deductions. The form must include specific information such as gross earnings, tax and other deductions, and leave entitlements, while complying with various legislation including the Wages Protection Act 1983, Tax Administration Act 1994, and Privacy Act 2020. Statement of Earnings Forms are essential for tax records, audit trails, and ensuring both employers and employees have clear documentation of payments and deductions.
Suggested Sections

1. Employee Information: Employee's full name, employee ID number, and tax code

2. Employer Information: Company name, address, and IRD number

3. Pay Period Details: Start and end dates of the pay period, payment date, and pay frequency

4. Hours Worked: Regular hours, overtime hours, and rate of pay for each

5. Gross Earnings: Total earnings before deductions, broken down by type (regular pay, overtime, allowances)

6. Statutory Deductions: PAYE tax, ACC levies, Student loan payments if applicable

7. Net Pay: Final payment amount after all deductions

8. Leave Balances: Current annual leave, sick leave, and other leave entitlements

Optional Sections

1. KiwiSaver Contributions: Include when employee is enrolled in KiwiSaver, showing employee and employer contributions

2. Additional Allowances: Include when employee receives special allowances (meal, travel, tool allowances etc.)

3. Bonuses/Commission: Include for employees who receive performance-based pay or commission

4. Deductions Summary YTD: Year-to-date summary of all deductions made

5. Earnings Summary YTD: Year-to-date summary of all earnings

6. Additional Leave Types: Include for special leave types like long service leave or time in lieu

7. Union Fees: Include when employee has authorized union fee deductions

8. Court-Ordered Deductions: Include when there are court-ordered payments such as child support

Suggested Schedules

1. Payment Summary: Detailed breakdown of payment including bank account details and payment method

2. Hours Breakdown: Detailed timesheet information including different pay rates if applicable

3. Leave History: Record of leave taken in the current year and remaining entitlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Agriculture

Mining

Manufacturing

Construction

Retail Trade

Hospitality

Transport

Information Technology

Financial Services

Professional Services

Education

Healthcare

Arts and Recreation

Public Administration

Not-for-Profit

Real Estate

Telecommunications

Energy

Environmental Services

All Other Industries

Relevant Teams

Payroll

Human Resources

Finance

Accounting

Administration

Operations

Management

Relevant Roles

Payroll Manager

Payroll Officer

HR Manager

HR Administrator

Finance Manager

Accountant

Bookkeeper

Office Manager

Financial Controller

HR Director

Chief Financial Officer

Payroll Administrator

HR Coordinator

Finance Officer

Accounts Clerk

Industries
Employment Relations Act 2000: Fundamental legislation governing employment relationships in New Zealand, including requirements for wage and time records
Wages Protection Act 1983: Regulates the payment of wages, including the form and method of payment, and deductions from wages
Tax Administration Act 1994: Governs the administration of tax obligations, including PAYE and other payroll deductions
KiwiSaver Act 2006: Regulates KiwiSaver contributions and deductions that need to be shown on earnings statements
Privacy Act 2020: Governs the collection, use, and disclosure of personal information in earnings statements
Holidays Act 2003: Specifies requirements for holiday pay calculations and related payments that must be shown on earnings statements
Income Tax Act 2007: Determines tax rates and calculations that affect earnings statements
Student Loan Scheme Act 2011: Governs student loan deductions that must be shown on earnings statements where applicable
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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